Records Management

The Records Management Division shall provide high-quality records storage, microfilming and destruction services for all City of Santa Fe departments.

This Division will continue to provide retrieval and delivery services of documentation housed at the Records Center when requested by city staff.

Retention & Disposition

All records shall be retained and destroyed per the City’s Records Retention and Disposition Schedule.

Destruction of city records that have met their legal retention shall be accomplished by recycling, shredding, or by witnessed burial at the landfill.

Microfilm

The Records Management Division shall microfilm all permanent city records as well as records with a retention period exceeding ten (10) years. 

Staff will prepare and complete annual microfilming projects upon receipt from the City Clerk’s office, Personnel, Fire Department and Planning and Land Use Department.