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News & Announcements

July 14, 2021
Governing Body to Vote on Proposed Consultant Contract

Meeting Tonight, July 14, 2021

The Governing Body is scheduled to vote at its meeting this evening on the contract for the consultant recommended by the evaluation committee to lead the CHART Process.

This is an overview of the procedures thus far and the nature of tomorrow’s meeting.

  • January 13, 2021: The Governing Body unanimously approved and co-sponsored the Substitute CHART Resolution. Find the final, adopted text of the resolution here: gov/chart
  • March 8, 2021: Following the standard procurement process, a Request for Proposals (RFP) was issued that outlined the scope of work for the contract to lead the CHART Process; the scope of work was based on the CHART Resolution.  
  • April 6, 2021: Proposals were due, setting in motion a scoring process by an evaluation committee operating under strict procurement code guidelines. The committee was composed of two City staff, one Arts Commission member and a former City Historian in a prior administration.
  • April 28, 2021: The Governing Body approved the FY22 budget, which includes funding for the CHART Process.
  • May 18, 2021: The final draft of the Evaluation Report, which formally recommended Artful Life, was submitted to the Purchasing Office.
  • July 6-12: As part of the Contract Approval process, the recommended contract is discussed at Council Committees before going to Governing Body for final approval or denial. The contract was considered by the City Council Finance Committee on July 6, the Quality of Life Committee on July 7, Public Works and Utilities Committee on July 12. 
  • July 14, 2021: The contract approval is scheduled for the Governing Body meeting. This vote is to approve or deny the contract with the contractor recommended by the RFP evaluation committee.The agenda and packet of supporting material is available on Search - PrimeGov Portal. Consult the agenda for instructions on viewing, listening, and commenting remotely.

 Next Steps: If the Governing Body awards the recommended contract, the consultant will move forward to hire and train community-engagement facilitators who will then undertake the CHART Process that was approved in January. 

Public Participation: The goal of the CHART process is to foster mutual understanding of shared values among individuals and groups with diverse backgrounds, not simply to decide about monuments and statues. Ultimately, citizens who have participated in the process will recommend forward-looking solutions to historic problems to the Governing Body. This is the beginning of an ongoing effort to learn and understand our complex histories and stories, and to promote truth, healing, and reconciliation for a future of peace and justice.

Members of the public who would like to be involved in the CHART Process in any capacity -- as a facilitator or participant or simply as an informed citizen -- are encouraged to sign-up for email updates at




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