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Business Registration (Licensing)

APPLYING FOR A BUSINESS REGISTRATION (LICENSE)

The City of Santa Fe issues several types of business licenses for businesses located within the City limits or doing business in the City.   Among the two most common business licenses the City issues are: 1) Standard commercial business license and 2) Home based business license.  Business licenses are issued by location. So, if you have a business with multiple locations, you will be required to obtain multiple business licenses. The process is different for each type of license:
-  A standard commercial business license is issued to a business that rents or owns commercial space
-  A home based business license is issued to a business which is located at your residence (with or without visiting clientele).

Our Accounts Receivable department is dedicated to providing service to our constituents. The staff is committed to responding to all requests and needs with courtesy, accuracy, and in a prompt manner. Services provided include business licensing and lodging tax collection. 

BUSINESS REGISTRATION

A business is defined as an activity or enterprise operating for financial gain, benefit, advantage or livelihood.

As a friendly reminder: Your 2020 business registration renewal is due on or post marked by March 15, 2020. Please feel free to make a payment on-line beginning after December 16, 2019.  Penalty for late renewal registration is $10.00.

Download, print and review the Business Registration/License Application here or pick up a Business Registration/License Application packet at City Hall, 200 Lincoln Avenue, Room 124 (1st Floor).

THE BUSINESS REGISTRATION (LICENSING) PROCESS

Commercial Business License

Obtaining a standard commercial business license is a two-step process unless you are located outside of the City.  For an out of City business license you only have to submit your business registration application with your fee. If your business is located within the City limits, the first part of the process is to get your Certificate of Occupancy and the second part is to register your business.  

Certificate of Occupancy (CO).  Before you begin, please ensure that you have all your required state permits (if necessary) before you complete the Commercial Certificate of Occupancy Application.  For example, if you are a restaurant you must have your food establishment permit.  The NM Environment Department issues the Food Establishment Permit.  Next, please complete the Certificate of Occupancy Commercial Application.  Download the Commercial CO application:  Certificate of Occupancy Commercial Application (pdf)

The Certificate of Occupancy (CO) is approved and reviewed by the Inspections and Enforcement Division of the Land Use Department.  Please submit your completed CO application to the Inspections and Enforcement Division, located in the basement of City Hall (200 Lincoln Avenue).   Your application will be reviewed to ensure the location is properly zoned and a building inspection may also be required.  The Inspections and Enforcement Division will determine whether a building inspection is required upon review of your application.   If required, they will schedule a zoning inspection.  

The next step to obtain your Certificate of Occupancy is a fire inspection to be completed by the Fire Marshall. Once you submit your Commercial Certificate of Occupancy application, you can contact the Fire Marshall at 955-3310; they will schedule a fire inspection.  The cost (listed below) for a fire inspection is from $75,00 to $300.00 and is determined by square footage: 

*  Business Locations of up to 3,000 square feet                   $  75.00

*  Business Locations of 3,001 to 6,000 square feet               $150.00

*  Business Locations of 6,001 to 9,000 square feet               $200.00

*  Business Locations of 9,001 to 12,000 square feet             $250.00

*  Business Locations of 12,001 square feet or more              $300.00

Please ensure that your business is set-up and is ready to operate before scheduling a fire inspection.  For example, if you own a retail business, the fixtures, furniture and egress signs should be in place before you contact the Fire Marshall’s office. The Fire Marshall will provide you information on what you need to accomplish when you schedule your fire inspection.  Once your fire inspection has been completed, you are ready to register your business.  The inspector will provide you a copy of the completed fire inspection, please bring that form to the Land Use Inspections & Enforcement Office (City Hall) to obtain a Certificate of Compliance. 

Business Registration:  The final step in obtaining your business license is to complete and submit the Business Registration Application.  Then, the cost (per calendar year going forward) for registering your business with the City is $35.00. But first, you will need a CRS Number (New Mexico Business Tax Identification Number) from the New Mexico Department of Taxation and Revenue Office, located at the Manuel Lujan Building - 1100 S. St. Francis Drive, Santa, NM 87501.

NOTE: If you do not have a CRS number you can obtain this number by going to the New Mexico Taxation and Revenue Department website (www.state.nm.us/tax).  You can also go to a NM Taxation and Revenue field office or come to City Hall and complete a CRS application and you will be issued a CRS number.

In order to receive a Federal Employee identification Number, you will have to the contact the Internal Revenue Service and submit an application. Contact the IRS at www.irs.gov or visit the IRS at 2945 Rodeo Park Drive  East, Santa Fe, NM 87505.

Now you are ready to complete your business registration application.  You can download the application below: Business Registration Application

Once the business registration application is completed, please submit the completed application to the Finance Department in Accounts Receivables.  Accounts Receivables is located in the first floor of City Hall (200 Lincoln Avenue. Room 124). Upon review of certificates and approval, the Accounts Receivables team will issue your City of Santa Fe Commercial Business Registration (License). If you have any questions, you may contact Accounts Receivable at (505) 955-6551.

The Office of Business Growth can also answer questions and will be happy to provide you technical assistance in completing your Certificate of Occupancy Application and your Business Registration.  Please contact Fabian Trujillo at 505-955-6912 to set-up an appointment for personalized assistance.

Home Based Business License

A home based business license is issued to businesses who are conducting business operations from their residence.  Acquiring a business license for a home based business is also a two-step process. The first step requires obtaining a certificate of occupancy (CO) and the second step in the process is to register your business.    You can follow the process below to get your Home Based Certificate of Occupancy application reviewed and approved.  To register your business, please follow the business registration process outlined for a commercial business.

Home Based Certificate of Occupancy Application. There are two types home based business applications: 1) One with no clientele or employees and 2) another for home based businesses with customers or employees.  A home based business cannot occupy more than 25% of the square footage of the residence or of all of the buildings located at the residence.

Home Based Certificate of Occupancy with no clientele or employees.   Next, please complete the Certificate of Occupancy Application (pdf).  Complete the highlighted areas of the application. In addition to the application, you will need the following documents to accompany the completed application:

1.  Letter of Application.  The letter of application should describe the kind of home based business and the function. You may download  the following example: Letter of Application.
2.  Sketch of floor plan.  The floor plan should depict the interior of the residence or outside buildings.  The plan should indicate the location of the home based business office and its square footage.
3.  Location Map (You can get this from Google Earth).  The location or vicinity map will identify the property location. This map can also be located in the phone book or Horton map book.

Please submit your completed CO application to the Inspections and Enforcement Division which is located in the basement of City Hall (200 Lincoln Avenue).   A Home Based CO with no customers or employees does not usually require a fire inspection nor a building inspection.  The Inspections and Enforcement Division will advise you if you will need a building inspection upon review of your application.

Home Based Certificate of Occupancy with customers and/or employees.  First Step: Please complete the highlighted areas of the Certificate of Occupancy Application.  In addition, you will need the following documents to accompany the completed application:

1. Letter of Application.  The letter of application should describe the kind of home based business and the function. You may download the an the following example: Click here.
2. Sketch of floor plan.  The floor plan should depict the interior of the residence or outside buildings.  The plan should indicate the location of the home based business office and its square footage. 
3. Location Map (You can get this from Google Earth).  The location or vicinity map will identify the property location.  This map can also be located in the phone book or Horton map book.
4, Notice of application.  A notice of your application must be sent to all residences and/or property owners within 150 feet of your residence and to nearby neighborhood associations.  (Please see Additional Information in the application for the requirement for sending out the notice of application).  A copy of the notice along with copies of the return receipts must be submitted with the application.
5. Parking spaces.  The number of parking spaces will be determined by the type of business and number of employees and clientele.
6. ADA  requirements may be added for clientele visitation to business premises.

Please submit your completed CO application to the Inspections and Enforcement Division, located in the basement of City Hall (200 Lincoln Avenue).   The next step is for a fire inspection to be completed by the Fire Marshall. Once you submit your Home Based CO application and/or it is reviewed and approved, you can contact the Fire Marshall at 955-3310 and they will schedule a fire inspection.  The cost for a fire inspection is $25.00.  Once your fire inspection has been completed, you are ready to register your business.  The inspector will provide you a copy of the completed fire inspection, please bring that form when you register your business.  You can follow the same process for registering a business with a commercial location.  The cost will be $35.00.

ITINERANT VENDOR LICENSES

NOTE: To apply for an Itinerant Vendors License, you MUST have the following. Without these items, a Certificate of Occupancy will not be issued:

  • A letter of permission with the following:
    • Dates and times of operation
    • Permission for sanitary facility use; if not the event space needs to have a permit or permission certificate
  • A site plan, showing location of said vendor

Itinerant Vendor License Applications are below (click on the appropriate license application):

STREET PERFORMER (BUSKER) APPLICATION    SPECIAL EVENT APPLICATION   SOLICITATION LICENSE APPLICATION


BUSINESS LICENSE RESOURCES

BUSINESS REGISTRATION INFORMATION

BUSINESS RENEWAL 2019

LOOK UP ACTIVE BUSINESS LICENSES

The Office Business Growth can also answer questions about this process. We will be happy to provide you technical assistance in completing your Home Based Certificate of Occupancy Application and your Business Registration.  Please contact Fabian Trujillo at 505-955-6912 to set-up an appointment for personalized assistance.

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