City Council Packet September 9, 2015

REGULAR MEETING OF
THE GOVERNING BODY
SEPTEMBER 9, 2015
CITY COUNCIL CHAMBERS

AFTERNOON SESSION – 5:00 P.M.
1.    CALL TO ORDER
2.    PLEDGE OF ALLEGIANCE
3.    SALUTE TO THE NEW MEXICO FLAG
4.    INVOCATION
5.    ROLL CALL
6.    APPROVAL OF AGENDA
7.    APPROVAL OF CONSENT CALENDAR
8.    APPROVAL OF MINUTES:  Reg. City Council Meeting –  August 26, 2015  Item 8
9.    PRESENTATIONS
       a)    August 2015 Employee of the Month – Bryan Hidalgo, Sergeant, Patrol Team C – Santa Fe Police
              Department.  (Postponed at August 26, 2015 City Council Meeting)
10.  CONSENT CALENDAR
      a)    Request for Approval of Bid No. 15/32/B for Agreement Between Owner and Contractor for Water Division –
             Douglas Street, Miller Street, Camino Escondido Water Main Replacement Project; Sub Surface
             Contracting, Inc.  (Bill Huey)  Item 10-a
      b)    Request for Approval of Exempt Procurement and Amendment No. 1 to Professional Services Agreement –
             Repairs to Corrosion West and East Digesters for Wastewater Management Division; Anderson-Brown, Inc.
             (Luis Orozco)  Item 10-b
      c)    Request for Approval to Implement the Toilet Retrofit Credit Buy-Back Program for Water Division.
            (Andrew Erdmann)  Item 10-c
      d)    Request for Approval of Exempt Procurement – City-Wide Advertising and Legal Publication Services;
             Santa Fe New Mexican.  (Robert Rodarte)  Item 10-d
      e)    Request for Approval of Sole Source Procurement and Professional Services Agreement – City’s
             Adopt-the-River Program Pursuant to Resolution No. 2001-67; Santa Fe Watershed Association.
             (Melissa McDonald)  Item 10-e
      f)    Solace Crisis Treatment Center.  (David Chapman)  Item 10-f
            1)    Request for Approval of Quitclaim, Lease and Repurchase Agreement and Quitclaim Deed.
            2)    Request for Approval of Professional Services Agreement – City to Serve as Project Manager/Fiscal Agent
                   for Execution of New Mexico State Legislature Severance Tax Bond Agreement. 
      g)    Request for Approval of Professional Services Agreement – Study and Evaluation of City’s 50% Residential
             Impact Fee Reduction (Ordinance 2014-8); Duncan Associates, Inc. and Approval. (Reed Liming)
             1)    Request for Approval of Budget Increase in the Amount of $7,500.   Item 10-g
      h)    Request for Approval of Exempt Procurement – Maintenance for Turnkey Hardware and Software Systems
             for Santa Fe Public Library; Innovative Interfaces, Inc.  (Patricia Hodapp)  Item 10-h
      i)    Request for Approval of Agreement – Public Safety 800Mhz Radio System Maintenance and Support
            Services for ITT Division; Motorola, Inc.  (Renee Martinez)  Item 10-i
      j)    Request for Approval of Exempt Procurement for Support and Maintenance Agreements – City-Wide
            Hardware and Software Services for ITT Division.  (Renee Martinez)  Item 10-j
            •    SunGard Public Sector, Inc.
            •    DENOVO Ventures, LLC
            •    Selectron Technologies, Inc.
            •    Spinnaker Support, LLC
     k)    Request for Approval of Sole Source Procurement and Professional Services Agreement – Full-Time
           Domestic Violence & Sexual Assault Coordinator; Solace Crisis Treatment Center.  (Interim Police Chief
           Gallagher)  Item 10-k
     l)    Request for Approval of Sole Source Procurement and Amendment No. 2 to Professional Services Agreement
           – Shelter Stray Animals Retrieved by City of Santa Fe Animal Services Officers; Santa Fe Animal
           Shelter, Inc.  (Interim Police Chief Gallagher)  Item 10-l
    m)   Request for Approval of Internal Audit Department’s Annual Report for Fiscal Year End 2015.  (Liza Kerr)
           Item 10-m
    n)    Request for Approval of Re-Appropriations:
          1)    Remaining Grant Balance of Fire Protection Funds for FY 2015/2016 Budget from State of New
                 Mexico Fire Marshal.  (Jan Snyder)  Item 10-n-1
          2)    Remaining FY 2014/15 Budget for Continuing Service Contracts to FY 2015/16 for Environmental
                 Services Division.  (Manual Sanchez)  Item 10-n-2
          3)    Remaining FY 2014/15 Budget for Ongoing Service Contracts to FY 2015/16 for Housing and Community
                 Development Department.  (Kate Noble)  Item 10-n-3
          4)    Remaining FY 2014/15 Budget from Library Bond and State Aid Grant to FY 2015/16 for Library
                 Division.  (Patricia Hodapp)  Item 10-n-4
    o)   Request for Approval of Professional Services Agreement – Laboratory Services for the Wastewater
         Management Division; Albion Environmental. (Patricia Rosacker)  Item 10-o
    p)  CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Maestas and Councilor Ives) 
         A Resolution Supporting Legislation Amending NMSA 1978, §72-1-9 Preservation of Municipal, County, and
         State University Water Supplies.  (Marcos Martinez)  Item 10-p
    q)  CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Maestas and Councilor Ives) 
         A Resolution Supporting Legislation Amending NMSA 1978, §72-6-4 Lessee’s Application, Use before
         Approval.  (Marcos Martinez)  Item 10-q
    r)  CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Maestas and Councilor Ives) 
        A Resolution Supporting Legislation Amending the OSE’s Hearing Procedures, NMSA 1978, §72-7-1 and
        NMSA 1978, §72-2-16.  (Marcos Martinez)  Item 10-r
   s)  CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Maestas and Councilor Ives) 
        A Resolution Supporting Legislation Amending NMSA 1978, §72-12-3(D) and 72-5-5(B), to Define the Standing
        of Protestants. (Marcos Martinez)  Item 10-s
   t)   CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Maestas and Councilor Ives)
        A Resolution Supporting Legislation Amending NMSA 1978, § 72-12-24 Supplemental Well, and §72-12-22,
        Replacement Wells. (Marcos Martinez)  Item 10-t
   u)  CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Lindell and Councilor Ives)
        A Resolution Directing Staff to Research Options for City Departments to Initiate Collections of Delinquent Fees
        and Payments for Services Rendered. (Oscar Rodriguez)  Item 10-u
   v)  CONSIDERATION OF RESOLUTION NO. 2015-____. (Mayor Gonzales)
       A Resolution Extending the Time Period by Which Staff Shall Provide a Report on the 2012 Parks & Trails
       Bond Pursuant to Resolution No. 2015-50.  (Oscar Rodriguez)  Item 10-v
   w) CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Rivera)
       A Resolution Declaring the City of Santa Fe, New Mexico a Hybrid Entity for Purposes of HIPAA and HITECH
       Compliance.  (Theresa Gheen)  Item 10-w
   x) CONSIDERATION OF RESOLUTION NO. 2015-____.  (Mayor Gonzales, Councilor Dominguez, Councilor Rivera,
       Councilor Trujillo and Councilor Dimas)
       A Resolution Adopting the City of Santa Fe as a “My Brother’s Keeper Community” to Better Serve the Children
       and Youth of Santa Fe.  (Chris Sanchez)  Item 10-x
11.    Request to Publish Notice of Public Hearing on September 30, 2015:
        BILL NO. 2015-35:  An Ordinance Relating to Early Voting; Amending Subsection     9-1.7 SFCC 1987 to
        Authorize the Municipal Clerk to Establish Alternate Early Voting Locations and Requirements for Such
        Locations. (Mayor Gonzales, Councilor Dominguez, Councilor Rivera and Councilor Dimas) (Yolanda Y. Vigil)
        Item 11
12.    Request to Publish Notice of Public Hearing on October 14, 2015:
        BILL NO. 2015-36:  An Ordinance Amending Section 23-4.13 SFCC 1987 to Include the Southwest Area Node
        (SWAN) Regional Park in the City Sports Fields.  (Councilor Dominguez) (Rob Carter)  Item 12
13.   Case No. 2015-78.  Request for Approval of the Recommendation of the City Attorney Pursuant to Santa Fe
        City Code  Section 14-3.17(D)(6) that the Governing Body Dismiss the Appeal of Margit Pearson from the
        July 14, 2015 Decision by the Historic Districts Review Board – 1598 Canyon Road.  (Zachary Shandler)
        Item 13
14.    Case No. 2015-51.  Reconsideration of the Decision of the Governing Body at its July 8, 2015 Meeting Denying
        the Appeal in Case No. 2015-51 from the May 7, 2015 Decision of the Planning Commission Approving the
        Requests of the Benevolent and Protective Order of the Elks Lodge No. 460 to Divide its Property at 1615 Old
        Pecos Trail into Two Lots; and of MVG Development/Morningstar Senior Living’s Requests for a Special Use
        Permit to Operate a Continuing Care Facility on One of Said Lots and for Development Plan Approval for
        the Construction of an Approximately 73,550 Square Foot Building on Said Lot to House Said Facility.
        (Postponed to October 14, 2015 City Council Meeting at the Request of the Parties)
15.    MATTERS FROM THE CITY MANAGER
16.    MATTERS FROM THE CITY ATTORNEY
        Executive Session
        In Accordance With the New Mexico Open Meetings Act, §10-15-1(H)(2) NMSA 1978, Discussion Regarding
        Limited Personnel Matters, Including without Limitation, the Status of Negotiations with AFSCME Local 3999,
        and the Santa Fe Police and Fire Unions. 
17.    MATTERS FROM THE CITY CLERK
18.    COMMUNICATIONS FROM THE GOVERNING BODY

EVENING SESSION – 7:00 P.M.
A.    CALL TO ORDER
B.    PLEDGE OF ALLEGIANCE
C.    SALUTE TO THE NEW MEXICO FLAG
D.    INVOCATION
E.    ROLL CALL
F.    PETITIONS FROM THE FLOOR
G.    APPOINTMENTS  Item G
       •   Human Services Committee
       •   Sustainable Santa Fe Commission
H.    PUBLIC HEARINGS:

PULTE LAS SOLERAS

1)    Consideration of Proposal from James Siebert & Associates, Agent for the Pulte Group, Requesting Alternate
       Compliance Approval with the Santa Fe Homes Program Affordable Housing Requirements.  (Alexandra Ladd)
       (Postponed at August 26, 2015 City Council Meeting)
       Item H-1

       Item H-2 through H-5 -- Part 1
       Item H-2 through H-5 -- Part 2

       Item H-2 through H-5 -- Part 3
2)    CONSIDERATION OF RESOLUTION NO. 2015-___: 
      Case #2014-124. Pulte Las Soleras General Plan Amendment. James W. Siebert & Associates, Agent for
      The Pulte Group, Requests Approval of a General Plan Amendment to Amend the Existing General Plan Future
      Land Use Map Designations for: 12.91± Acres from High Density Residential to Low Density Residential;
      15.06± Acres from Mixed Use to Low Density Residential; 3.73± Acres from Medium Density Residential to
      Low Density Residential; and Approximately 0.0095± Acres within a Northeasterly Portion of Tract 12B, Las
      Soleras from Medium Density Residential to Low Density Residential. The Property is Currently Vacant and
      Located within the Las Soleras Master Plan. (Zach Thomas)
      (Postponed at August 26, 2015 City Council Meeting)
3)    Case #2014-123.  Pulte Las Soleras Master Plan Amendment. James W. Siebert & Associates, Agent for
      The Pulte Group, Requests Approval of Amendments to the Las Soleras Master Plan. Amendments Include:
      the Realignment of Roads, Reconfiguration of Open Space and Trail, Reconfiguration and Reduction of Park
      Land and the Reconfiguration of Land Tracts. (Zach Thomas) (Postponed at August 26, 2015 City Council
      Meeting)

4)   CONSIDERATION OF BILL NO. 2015-32:  ADOPTION OF ORDINANCE NO. 2015-___. 
      Case #2014-125.  Pulte Las Soleras Rezoning. James W. Siebert and Associates Inc., Agent for The Pulte Group,
      Requests Rezoning of: 12.91± Acres from R-21 (Residential - 21 Units per Acre) to R-6 (Residential – 6 Units
      per Acre); 15.06± Acres from MU (Mixed-Use) to R-6 (Residential – 6 Units per Acre); 3.73± Acres from R-12
      (Residential - 12 Units per Acre) to R-6 (Residential - 6 Units per Acre); and Approximately 0.0095± Acres Within
      a Northeasterly Portion of Tract 12B, Las Soleras from R-12 (Residential – 12 Units per Acre) to R-6
      (Residential – 6 Units per Acre). The Property is Currently Vacant and Located within the Las Soleras Master Plan.
      (Zach Thomas)  (Postponed at August 26, 2015 City Council Meeting)
5)    Case # 2015-09.  Pulte Las Soleras Electrical Transmission Line Relocation.  James W. Siebert &
       Associates, Agent for The Pulte Group, Requests Approval to Relocate an Existing 115kv Electrical
       Transmission Line within the Las Soleras Master Plan as the Part of the Greater Pulte Group Master Plan
       Amendment, General Plan Amendment, Rezone and Subdivision Request. The Proposed Relocation Will
       Follow the Future Beckner Road Alignment. (Zach Thomas) (Postponed at August 26, 2015
       City Council Meeting)

END PULTE LAS SOLERAS

6)    CONSIDERATION OF BILL NO. 2015-33:  ADOPTION OF ORDINANCE NO. 2015-___.  (Mayor Gonzales and
       Councilor Bushee)
       An Ordinance Amending the Distress Merchandise Sale License Provisions, Section 18-5.1 SFCC 1987 to
       Require Additional Information be Provided With an Application for a Business License; and to Clarify Under What
       Circumstances a License Will be Denied.  (Lisa Martinez)  (Postponed to September 30, 2015 City Council
       Meeting)

I.    ADJOURN

Pursuant to the Governing Body Procedural Rules, in the event any agenda items have not been addressed, the meeting should be reconvened at 7:00 p.m., the following day and shall be adjourned not later than 12:00 a.m.  Agenda items, not considered prior to 11:30 p.m., shall be considered when the meeting is reconvened or tabled for a subsequent meeting.
NOTE:   New Mexico law requires the following administrative procedures be followed when conducting “quasi-judicial” hearings.  In a “quasi-judicial” hearing all witnesses must be sworn in, under oath, prior to testimony and will be subject to reasonable cross-examination.  Witnesses have the right to have an attorney present at the hearing.
Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date.

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