City Council Packet May 27, 2015

REGULAR MEETING OF
THE GOVERNING BODY
MAY 27, 2015
CITY COUNCIL CHAMBERS

AFTERNOON SESSION – 5:00 P.M.

1.    CALL TO ORDER

2.    PLEDGE OF ALLEGIANCE

3.    SALUTE TO THE NEW MEXICO FLAG

4.    INVOCATION

5.    ROLL CALL

6.    APPROVAL OF AGENDA

7.    APPROVAL OF CONSENT CALENDAR

8.    APPROVAL OF MINUTES:  Reg. City Council Meeting –  May 13, 2015 Item 8

9.    PRESENTATIONS
       a)   May Employee of the Month – Jason Martinez, Automated Meter Reader Technician – Public Utilities,
             Utility Billing. (Mayor Gonzales) (5 Minutes)
       b)   Santa Fe Preparatory Blue Griffins – New Mexico High School Boys Lacrosse State Tournament
             Champions. (Councilor Trujillo) (5 Minutes)
       c)    Proclamation – Miguel B. Gabaldon, Jr. Day – May 28, 2015; Retiring District 5 Engineer, New Mexico
              Department of Transportation.  (Mayor Gonzales) (5 Minutes)

10.    CONSENT CALENDAR
        a)    Request for Approval of Construction Services Agreement – Ft. Marcy Recreation Complex Front Entry
               Remodeling and Related Work; Cooperative Educational Services (CES)/ESA Construction, Inc.; and
               Approval of Budget Increase in the Amount of $60,000.  (Jason Kluck)  Item 10-a
        b)    Request for Approval of Budget Increase in the Amount of $165,535 from Public Safety Special Fund
               21224 for Alarm Enforcement Expenditures to Cover Posting and Accounting Corrections Realized
               from the Alarm Enforcement Program Audit Conducted by the City’s Internal Auditor.
               (Police Chief Eric Garcia)  Item 10-b
        c)    Request for Approval of Professional Services Agreement – False Alarm Enforcement Program
               (RFP #15/06/P) for Police Department; AOT Public Safety Corporation d/b/a Public Safety
               Corporation.  (Deputy Chief Mario Salbidrez) Item 10-c
        d)    Request for Approval of Procurement under State and Cooperative Price Agreements – Food Services
               and Supplies for Division of Senior Services; Four (4) Vendors.  (Thomas Vigil)  Item 10-d
         e)   Request for Approval of Grant Application and Award in the Amount of $8,000 (Federal) and $10,000
              (City Match) – Historic Downtown Archaeological Review District – Cultural Resources Database
              Phase II; State of New Mexico Department of Cultural Affairs, Historic Preservation Division; and
              Request for Approval of Budget Increase in the Amount of $10,000. (Lisa Roach) Item 10-e
        f)    Request for Approval of Children and Youth Commission Funding Recommendations for Fiscal
             Year 2015/2016; Thirty-Five (35) Organizations.  (Chris Sanchez) Item 10-f
       g)    Request for Approval of Professional Services Agreement for Water Division – Hospital Tank
              Replacement Engineering Services (RFP #15/32/P); Souder, Miller and Associates; and Request for
              Approval of Budget Increase in the Amount of $483,517. (Eric Ulibarri)  Item 10-g
       h)    Request for Approval of Budget Increase for New Mexico Finance Authority Convention Center Loan
              Refunding, Accompanies a Previous Council Action on February 25, 2015 to Approve a Refunding Loan
              with NMFA.  (This BAR was Not Presented at the Time Because Final Details Were not Received by
              NMFA until May 12, 2015.) (Oscar Rodriguez)  Item 10-h
        i)    Request to Publish Notice of Public Hearing for June 24, 2015:
             1)    Bill No. 2015-19:  An Ordinance Amending Subsection 11-9.1 SFCC 1987 and Section 18-9 SFCC
                   1987 to Require That Prior to Authorizing a Reallocation of Proceeds From a Voter-Approved
                   General Obligation Bond or Tax That Deviates Materially From the Information Provided to the
                   Electorate That the Governing Body Authorize Such Reallocation Through the Adoption of an
                   Ordinance.  (Finance Committee) (Teresita Garcia)  Item 10-i-1
            2)    Bill No. 2015-20:  An Ordinance Amending Section 14-2.3(D) SFCC 1987; Establishing Membership
                   Requirements for the Planning Commission.  (Councilor Bushee) (Lisa Martinez)  Item 10-i-2
      j)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Maestas)
            A Resolution Relating to the Municipal Capital Outlay Gross Receipts Tax Ordinance, Section 18-18 SFCC
           1987 and Management of the City’s Water Utility’s Finances; Directing Staff to Evaluate the Allocation and
            Expenditure of the Municipal Capital Outlay Gross Receipts Tax Dedicated to Water Systems and Facilities
            so That the Governing Body May Develop a Plan to Make the Water Utility Enterprise Financially
            Self-Sustaining and Determine Whether to Eventually Amend the Dedication Provision of Section 18-18
            SFCC 1987.  (Oscar Rodriguez)  Item 10-j
     k)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Mayor Gonzales)
            A Resolution Relating to Santa Fe’s Historical Heritage; Authorizing Staff to Enter Into a Professional
            Services Agreement for Historian Services That Would Provide Opportunities for Local Residents, Including
            Youth, to be Educated About Santa Fe’s Rich Historic Heritage. (Matt Ross)  Item 10-k
      l)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Mayor Gonzales)
            A Resolution Repealing Resolution No. 2007-22 Regarding the Parks and Open Space Advisory
            Commission; Repealing Resolution No. 1998-28 Regarding the GCCC Advisory Commission; Repealing
            Resolution No. 1999-88 Regarding the Marty Sanchez Golf Course Advisory Committee; Repealing
            Resolution No. 2009-130 Regarding the Municipal Tree Board and Establishing a New Parks and
            Recreation Advisory Commission.  (Robert Carter)  Item 10-l
     m)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Dominguez and Councilor Maestas)
             Approval of a Resolution Directing City Staff to Work with a Qualified Consultant in a Transparent,
             Participatory Process to Develop a Parks and Recreation Ten-Year Master Plan.  (Robert Carter) Item 10-m
      n)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Bushee and Mayor Gonzales)
             A Resolution Accepting the “Mayors Challenge for Safer People, Safer Streets” and Directing Staff to
             Explore the Resources and Programs to Promote Safer Streets for Pedestrians and Bicyclists.
             (Melissa McDonald)  Item 10-n
      o)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Trujillo)
             A Resolution Recognizing the Second Annual Santa Fe Adult Softball League Zozobra Burn-Out
             Tournament and Authorizing That the Tournament be Held This Year and Every Year Thereafter in
             Coordination with the Kiwanis Club; and Directing Staff to Assist in Facilitating the Event. 
             (Jennifer Romero) Item 10-o
      p)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Ives)
             A Resolution Directing the City Manager to Enter Into a Memorandum of Agreement Between the
             New Mexico Energy, Minerals And Natural Resources Department (EMNRD), Energy Conservation
             and Management Division and the City of Santa Fe, Whose Purpose is to Provide the City Access to
             Services and Support Provided Under EMNRD’s Local Energy Efficiency Performance (LEEP)
             Program for Development and Implementation of Guaranteed Energy Service Performance Contracts.
             (John Alejandro) Item 10-p
     q)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Bushee, Councilor Lindell, Councilor
            Rivera and Councilor Trujillo)
            A Resolution Directing Staff to Develop and Implement a Single Stream Automated Recycling Collection
            Program Aimed at Making the Recycling System User Friendly, Increasing the Type of Materials
            Accepted; Increasing Participation and Increasing the Overall Rate of Diversion. (Cindy Padilla)  Item 10-q
     r)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Rivera, Mayor Gonzales, Councilor
           Trujillo, Councilor Lindell, Councilor Dominguez and Councilor Maestas)
           A Resolution Relating to Pay for Non-Union, Full-Time Classified Employees; Directing the City Manager
           to Identify and Implement an Adjustment in Salary Commensurate to Those Received By Unionized
           Employees Over the Last Five Years With Recommendation that a 3-5% Adjustment be Evaluated and
           Presented to the Governing Body for Approval.  (Lynette Trujillo)  Item 10-r
    s)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Maestas and Councilor Trujillo)
           A Resolution Directing Staff to Obtain Services to Execute a Pilot Project that Will Examine the Capital
           Funding Needs for the City’s Buildings over the Next 30 Years, and Identify Potential Funding Strategies
           to Meet Those Needs. Prepare the City to Meet the Growing Funding Needs of its Aging Infrastructure.
           (Isaac Pino)  Item 10-s
     t)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Dominguez and Councilor Maestas)
            A Resolution Calling for a Special Public Hearing of the Finance Committee to Consider Alternatives for
            Further Investigation of the Disbursement of Funds from the 2008 Parks and Trails Bond Projects. 
           (Oscar Rodriguez)  Item 10-t
    u)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Maestas)
           A Resolution Directing that a Financial Audit of the 2008 Park Bond Project Funding, to Include
           Modifications, Allocations, and Reallocations of Bond Funds, be Conducted By An External, Independent,
           and Qualified Accounting Firm In Accordance With Accepted Accounting Standards; Incorporate Adequate
           Funding For The Audit In The FY 2015/2016 Budget.  (Oscar Rodriguez) Item 10-u
     v)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Mayor Gonzales, Councilor Bushee, Councilor
           Maestas, Councilor Ives, Councilor Rivera, Councilor Lindell and Councilor Dominguez)
           A Resolution Directing Staff to Work with Community Groups to Develop a Plan of Action to Ensure
           that Students and Parents are Able to Access the Deferred Action for Parents of Americans and Lawful
           Permanent Residents (DAPA) Program and an Expanded Deferred Action for Childhood Arrivals (DACA)
           Program; Assess the Financial Capability From the City to Support a Private/Public Initiative. 
           (Terrie Rodriguez)   Item 10-v
    w)    Request for Approval of Bid No. 15/21/B – Parks & Recreation Public Restrooms and Professional
           Services Agreement; Fresh and Clean Portable Restrooms, Inc.  (Richard Thompson)  Item 10-w
     x)    Request for Approval of Bid No. 12/23/B and 12/24/B – Polyelectrolyte Chemicals (Sludge Thickening
           Aids) for Wastewater Management Plant and Compost Dewatering Facility; Polydyne, Inc. 
           (Luis Orozco)  Item 10-x
    y)    Request for Approval of Bid No. 15/23/B – Professional Services Agreement for Electrician Services for
           Water Facilities, Transmission and Distribution Facilities and Wastewater Division Facilities; Allied
           Electric, Inc.  (Luis Orozco)  Item 10-y
    z)    Request for Approval of Sole Source Procurement – City-Wide Wholesale Goods and Services;
           Sam’s’ Club.  (Robert Rodarte)  Item 10-z
   aa)    Request for Approval of Professional Services Agreement – Summer Music Festival on the Plaza
           (RFP #12/16/P); Outside In.  (Debra Garcia y Griego)  Item 10-aa
   bb)    Request for Approval of Procurement Under State Price Agreement – One (1) Commercial Roll-Off
           Collection Unit for Environmental Services Division; Bruckner’s Truck Sales, Inc. /Amrep.
           (Lawrence Garcia)  Item 10-bb
   cc)    Request for Approval of Professional Services Agreements – Affordable Housing Services for
            Fiscal Year 2015/2016.  (Alexandra Ladd)  Item 10-cc
            1)    Homewise ($190,000)
            2)    Santa Fe Community Housing Trust ($110,000)
   dd)    Request for Approval of Professional Services Agreements – Department of Housing and Urban
           Development Grant Agreements for Shelter Plus Care Rental Assistance for Fiscal Year 2015/2016.
           (Alexandra Ladd)  Item 10-dd
           1)    Santa Fe Community Housing Trust ($124,089)
           2)    The Life Link/La Luz ($85,892)
   ee)    Request for Approval of Professional Services Agreements in the Amount of $517,125 – 1% Lodgers’
           Tax Fund Allocations for Community Arts Promotion Program (RFP #14/19/P); Thirteen (13) Vendors.
           (Anna Blyth)  Item 10-ee
    ff)    Request for Approval of Amendment No. 2 to Professional Services Agreement – Law Enforcement
           Assisted Diversion (LEAD) Program Services; The Life Link.  (Terrie Rodriguez)  Item 10-ff
   gg)    Request for Approval of Exempt Procurement – Service, Repair and Equipment for Wastewater
           Management Division; JCH, Inc.  (Luis Orozco)  Item 10-gg
   hh)    Request for Approval of Procurement Under State Price Agreement – City-Wide Materials for Paint
            Striping’s, Signs, Crosswalks and Arrows for Traffic Operations; 3M Company.  (Randy Blake) Item 10-hh
     ii)    Request for Approval of Amendment No. 1 to Professional Services Agreement – Water Meter Testing
            and Repair Services for Water Division; Great Southwest Meter Testing, LLC.  (Michael Moya)  Item 10-ii
      jj)    Request for Approval of Amendment No. 4 to Agreement Between Owner and Contractor – City-Wide
            Water Utility Pavement Restoration Services for Water Division; TLC Plumbing and Utility, Inc.
            (Bill Huey)  Item 10-jj
    kk)    Request for Approval of Amendment No. 3 to Agreement Between Owner and Contractor – City-Wide
            Water Utility and Construction Repair Projects for Water Division; Sub Surface Contracting, Inc.
            (Bill Huey and Alex Puglisi)  Item 10-kk
     ll)    Request for Approval of Amendment No. 1 to Contract – City-Wide Source of Supply Emergency Repair
            Services for Water Division; Alpha Southwest, Inc.  (Bill Huey)  Item 10-ll
   mm)   Request for Approval of Amendment No. 1 to Professional Services Agreement – Provide Regulatory
            Support Services for Canyon Road Water Treatment Plant; Environmental Engineering and Technology.
            (Alex Puglisi)  Item 10-mm
    nn)    Request for Approval of Amendment No. 1 to Professional Services Agreement – Security Services at
             Santa Fe Watershed and Buckman Wells; Chavez Security, Inc.  (Alex Puglisi)  Item 10-nn
    oo)    Request for Approval of Amendment No. 3 to Professional Services Agreement – Printing, Mailing and
             Postage for Customer Utility Billing; InfoSend, Inc.  (Diana Catanach)  Item 10-oo
     pp)    Request for Approval of Change Order No. 1 – Expansion Couplings and Installation under EPA Lead
             Free Requirements for Utility Billing Division; Badger Meter, Inc.; and Request for Approval of Budget
             Increase in the Amount of $626,041 from Water Cash Reserves.  (Diana Catanach)  Item 10-pp
     qq)    Request for Approval of Expansion of Table Layout for “People to The Plaza” for Summer Events
             – Option A.  (Richard Thompson)   Item 10-qq
      rr)    Request for Approval of Annual Audit Plan.  (Liza Kerr)  Item 10-rr
     ss)    Request for Approval for the City of Santa Fe to Become a Charter Member of the Rio Grande Wildfire
             and Water Source Protection Collaborative Program.  (Rick Carpenter)   Item 10-ss

11.    Report Relating to Redistricting Plan “A” Approved by the Independent Citizens’ Redistricting Commission.
        (Zachary Shandler)
        a)    Request to Publish Notice of Public Hearing for June 24, 2015:
               Bill No. 2015-21:  An Ordinance Amending Subsection 9-1.3 SFCC 1987 to Revise the District Precincts
               to Reflect Redistricting Plan “A”, Approved by the Independent Citizens’ Redistricting Commission. 
                (Mayor Gonzales and Councilor Dominguez) (Zachary Shandler)  Item 11

12.    CONSIDERATION OF RESOLUTION NO. 2015-____.  (Finance Committee)
        Request for Approval of a Resolution Adopting City of Santa Fe’s Operating Budget and Organizational
        Chart for Fiscal Year 2015/2016.  (Oscar Rodriguez)  Item 12

13.    MATTERS FROM THE CITY MANAGER

14.    MATTERS FROM THE CITY ATTORNEY
         Executive Session
         In Accordance with the Open Meetings Act NMSA 1978, §10-15-1(H)(7), Discussion Regarding Threatened
         or Pending Litigation in Which the City of Santa Fe is or May Become a Participant, Including, Without
         Limitation: Qwest Corporation v City of Santa Fe, Case No. 14-2008, in the U.S. Court of Appeals for
         the 10th Circuit; Challenge to Ordinance No. 2015-11, An Ordinance Creating a New Section 10-11
         SFCC 1987 to Prohibit the Sale of Single Serving Containers of Alcoholic Beverages, in Sizes of Eight
         Ounces or Less, Within the Municipal Boundaries of the City of Santa Fe; and Demands for Arbitration
         Pursuant to the Water Resources Agreement with Santa Fe County.

15.    Action Regarding Qwest Corporation v City of Santa Fe, Case No. 14-2008, in the U.S. Court of Appeals
         for the 10th Circuit .

16.    Request for Approval  to Waive the Attorney-Client Privilege for the Sole Purpose of Incorporating in the
         Public Record a Confidential Attorney-Client Privileged Memorandum dated July 21, 2011 Prepared by
         Judith Amer, Former Assistant City Attorney.

17.    Request for Approval  to Waive the Attorney-Client Privilege for the Sole Purpose of Affirming the Authority
         of the City's [Public Utilities Director] to Give Santa Fe County Notice Invoking the Arbitration Provision of
         the City's Water Resources Agreement with the County.

18.    MATTERS FROM THE CITY CLERK

19.    COMMUNICATIONS FROM THE GOVERNING BODY

EVENING SESSION – 7:00 P.M.
A.    CALL TO ORDER

B.    PLEDGE OF ALLEGIANCE

C.    SALUTE TO THE NEW MEXICO FLAG

D.    INVOCATION

E.    ROLL CALL

F.    PETITIONS FROM THE FLOOR

G.    APPOINTMENTS  Item 10-G
       •    Community Health Care and Hospital Study Group
       •    Veterans’ Advisory Board
       •    Historic Districts’ Review Board
       •    Planning Commission

H.    PUBLIC HEARINGS:

      1)    Request from Estevan, LLC for a Restaurant Liquor License (Beer and Wine, with On-Premise
             Consumption Only) to be Located at Estevan, 125 Washington Avenue.  (Melissa D. Byers)  Item H-1

      2)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Lindell, Mayor Gonzales, Councilor Ives,
             Councilor Dominguez and Councilor Rivera)
             A Resolution Authorizing Mobile Vehicle Vendors Within the Plaza Periphery Area at Specific Locations
             and at Limited Times, Pursuant to the Vehicle Vendor Ordinance, 18-8.9 SFCC 1987.  (Matthew O’Reilly)
             (Postponed at May 13, 2015 City Council Meeting)  Item H-2

     3)     Request from the Elks BPOE Lodge #460 for a Waiver of the 300 Foot Location Restriction and Approval
             to Allow the Dispensing/Consumption of Beer and Wine at the Elks Lodge (Outdoor Patio), 1615 Old
             Pecos Trail, Which is Within 300 Feet of the Christ Lutheran Church, 1701 Arroyo Chamiso.  The Request
             is for a Benefit Car Show to be Held on Saturday, May 30, 2015 from 9:00 a.m. to 4:00 p.m. 
             (Melissa D. Byers)  Item H-3

I.    ADJOURN

Pursuant to the Governing Body Procedural Rules, in the event any agenda items have not been addressed, the meeting should be reconvened at 7:00 p.m., the following day and shall be adjourned not later than 12:00 a.m.  Agenda items, not considered prior to 11:30 p.m., shall be considered when the meeting is reconvened or tabled for a subsequent meeting.
NOTE:   New Mexico law requires the following administrative procedures be followed when conducting “quasi-judicial” hearings.  In a “quasi-judicial” hearing all witnesses must be sworn in, under oath, prior to testimony and will be subject to reasonable cross-examination.  Witnesses have the right to have an attorney present at the hearing.
Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date.

 

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