City Council Packet March 30, 2016

REGULAR MEETING OF THE GOVERNING BODY
March 30, 2016
CITY COUNCIL CHAMBERS

AFTERNOON SESSION – 5:00 P.M.
1.    CALL TO ORDER

2.    PLEDGE OF ALLEGIANCE

3.    SALUTE TO THE NEW MEXICO FLAG

4.    INVOCATION

5.    ROLL CALL

6.    APPROVAL OF AGENDA

7.    APPROVAL OF CONSENT CALENDAR

8.    APPROVAL OF MINUTES:  Reg. City Council Meeting –  March 9, 2016.
       Item 8

9.    PRESENTATIONS

a)    February 2016 Employee of the Month – Caryn Fiorina, Systems & Program Manager – ITT Department.

10.    CONSENT CALENDAR

a)    Request for Approval of Bid No. 16/18/B – Acequia Trail from Harrison Road to La Cieneguita for On Call
       Roadway and Trail Construction Services; Century Club Construction, LLC. (Leroy Pacheco)

1)    Request for Approval of Budget Adjustment in the Amount of $41,500.
Item 10-a

b)    Request for Approval of Amendment No. 8 to Professional Services Agreement – Airport Terminal Expansion
       at Santa Fe Municipal Airport; Molzen-Corbin & Associates, Inc.  (Mary MacDonald)
       Item 10-b

c)    Request for Approval of Completion of 2012 Parks Bond Projects – Patrick Smith Park Irrigation System
       Replacement and Turf Rehabilitation Using City Labor (In-House) Force Account Crews.  (Martin Gabaldon)
       Item 10-c

d)    Request for Approval of Professional Services Agreement – Agua Fria and Cottonwood Drive Intersection
       Safety Improvements – Phase I (RFP #16/16/P); Souder, Miller & Associates. (James Martinez)

       1)    Request for Approval of Budget Adjustment in the Amount of $200,000 and Expenditure of Funds for
              the Project.
       Item 10-d 

e)    Request for Approval of Amendment No. 4 to Capital Improvement Program Between City and Contractor
       – FY 13/14 Wastewater Division Publicly Owned Treatment Works Repair, Replacement and Extension
       Contract; TLC Company, Inc. d/b/a TLC Plumbing and Utility.  (Jerry Tapia)
       Item 10-e

f)    Request for Approval of Procurement Under Cooperative Price Agreement – Replacement Sewer Rodder
      Truck for Wastewater Management Division; Pete’s Equipment Repair, Inc. (Jerry Tapia)

      1)    Request for Approval of Budget Increase in the Amount of $108,241.
      Item 10-f

g)    Request for Approval of Change Order No. 12 to Contract – Santa Fe Reservoir Infrastructure Improvements
       Project to Credit Unspent Alternate 1 Owners Contingency for Water Division; RMCI, Inc.  (Robert Jorgensen)
       Item 10-g

h)    Request for Approval of Procurement Under Cooperative Price Agreement – Twenty-Four (24) Eight Cubic
       Yard  and Fifty-Six (56) Four Cubic Yard Front Load Refuse and Recycling Containers for Environmental
       Services Division; Wastequip MFG. Co. LLC.  (Shirlene Sitton and Lawrence Garcia)
       Item 10-h

i)    Request for Approval of Procurement Under Cooperative Price Agreements – Six (6) Automated Side-Load
      Recycling Collection Vehicles for Conversion of the Residential Recycling Program from 14 Gallon Bins to
      Roll Carts for Environmental Services Division; Rush Truck Center and Bruckner’s Truck Sales. 
      (Shirlene Sitton and Lawrence Garcia)
      Item 10-i

j)    Request for Approval of Low Income Credit Policy for Public Utilities Department.  (Shannon Jones)
      Item 10-j

k)    Request for Approval of Grant Award and Agreement – 2015 Hazardous Materials Emergency Preparedness
       Grant Program for Fire Department; New Mexico Department of Homeland Security & Emergency
       Management. (David Silver)
      1)    Request for Approval of Budget Increase in the Amount of $21,506.
       Item 10-k

l)   Request for Approval of Exempt Procurement and Amendment No. 1 to Intrastate Agreement for CenturyLink
     Metro Ethernet Service at 100 Caja Del Rio and Amendment No. 2 to Building Entry Agreement at 1780
     Canyon Road and 121 Airport Drive for ITT Department; Qwest Corporation d/b/a CenturyLink QC.
     (Renee Martinez)
     Item 10-l

m)  Request for Approval of Procurement Under Cooperative Price Agreement – Upgrade City Computing
      Hardware Platform (iSeries) for Critical Information Systems; Mainline Information Systems, Inc.
      (Renee Martinez)

1)    Request for Approval of Budget Adjustment in the Amount of $325,000.
Item 10-m 

n)    Request for Approval of Budget Increase for Santa Fe Fire Department Wildand Division Fund to Correct
       Omission in the Amount of $144,815. (Greg Gallegos) (Item was Approved at February 10, 2016 Governing
       Body Meeting.)
       Item 10-n 

o)    Request for Approval of Procurement Under Cooperative Price Agreement – 2016 Ambulance Type III
       Ford E350 for Fire Department; Southwest Ambulance Sales, LLC.  (Jan Snyder)
       Item 10-o

p)    Request for Approval of FY 2016/17 Law Enforcement Protection Fund (LEPF) Application for Police
      Department; State of New Mexico Department of Finance, Local Government Division.  (Chief Gallagher)
      Item 10-p

q)    CONSIDERATION OF RESOLUTION NO. 2016-___.  (Mayor Gonzales,  Councilor Ives and Councilor
       Dominguez)
       A Resolution to Designate Unused Space at 500 Market Station for Entrepreneurial Activities; Directing
       Staff to Develop an RFP to Identify a Private Sector Partner for the Space; Directing Staff to Identify and
       Recommend a Revenue Source for Use as Collateral; and Directing Staff to Provide an Update and
       Recommendations to the Governing Body Within Ninety Days of Adoption of this Resolution.  (Kate Noble
       and Zachary Quintero)
       Item 10-q

r)    CONSIDERATION OF RESOLUTION NO. 2016-___. (Mayor Gonzales, Councilor Ives and Councilor Trujillo)
      A Resolution Directing City Staff to Plan and Execute a Fourth of July Competitive Run on July 4, 2016 to
      Honor Local Veterans in the Santa Fe Community.  (Chris Sanchez)
       Item 10-r

s)    CONSIDERATION OF RESOLUTION NO. 2016-___. (Mayor Gonzales, Councilor Ives and Councilor Trujillo)
       A Resolution Establishing a New Year’s Event on the Plaza as an Annual Tradition as Part of the People to
       the Plaza Initiative. (Rob Carter)
       Item 10-s

t)    CONSIDERATION OF RESOLUTION NO. 2016-___. (Councilor Ives, Mayor Gonzales, Councilors Maestas
      and Councilor Dominguez)
      A Resolution Directing the City Manager to Develop a Stormwater Management Program that Updates the
      City’s Stormwater Management Policies in Furtherance of the City’s Environmental Protection and
      Sustainability Policies and Goals. (Melissa McDonald)
      Item 10-t

u)    CONSIDERATION OF RESOLUTION NO. 2016-___. (Councilor Dominguez)
       A Resolution Amending the Governing Body Procedural Rules to Ensure a More Fair, Judicious and
       Efficient Public Process.  (Kelley Brennan and Jesse Guillen)
       Item 10-u

v)    Request to Publish Notice of Public Hearing for April 27, 2016:

1)    Bill No. 2016-14:  An Ordinance Amending Subsection 23-6.2 SFCC 1987 to Permit the Sale and
      Consumption of Alcohol at Fort Marcy Ballpark for the Bike and Brew Event and Limit the Maximum
      Alcohol Content of Beer to Eight Percent. (Councilor Ives and Councilor Trujillo) (Zackary Quintero)
      Item 10-v-1

2)    Bill No. 2016-15:  An Ordinance Relating to the Sale and Consumption of Alcohol on City  Property;
       Amending Subsection 23-6.2 SFCC 1987 to Authorize the Sale and Consumption of Wine Only in
       the Areas Designated for Concessions and Seating at Fort Marcy Ballpark in Accordance with State
       and Local Laws and Regulations. (Councilor Trujillo, Councilor Lindell and Councilor Ives)
       (Alfred Walker and Jesse Guillen)
       Item 10-v-2

3)    Bill No. 2016-16:  An Ordinance Authorizing an Amendment to the 2012 General Obligation (GO)
       Bond Parks and Trails Implementation Plan to Reallocate $311,354 Currently Designated for Various
       City Park Improvements to Other City Parks With High Maintenance Needs. (Councilor Maestas,
       Councilor Trujillo and Councilor Dominguez) (Robert Carter)
       Item 10-v-3

4)    Bill No. 2016-17:  An Ordinance Amending Section 14-6.2 of the Land Use Development Code to
       Remove Certain Limitations on Short-Term Rental Dwelling Units; Amending the Fee Schedule for a
       Short-Term Rental Permit; and Requiring that Permit Holders Pay All Applicable Taxes or be Subject to
       Certain Penalties. (Councilor Maestas, Mayor Gonzales and Councilor Ives) (Randy Randall and
       Lisa Martinez)
       Item 10-v-4

w)    Request for Final Approval of the Sale of a Portion of Early Street Right-of-Way Containing Approximately
       3,109.5 Square Feet Adjoining the Easterly Boundary of 1092 Early Street by William M. Scott and
       Carolyn S. Scott.  (Matthew O’Reilly)
       Item 10-w

x)    Request for Approval of Staff Recommendation to Fund Cash Deficits in Certain Funds.  (Teresita Garcia)
       Item 10-x

11.    Request to Publish Notice of Public Hearing for May 11, 2016:

Affordable Housing Draft 2016-2017 Annual Action Plan.  (Margaret Ambrosino)
a)    Professional Services Agreements – FY 2016-2017 Community Development Block Grant (CDBG) Allocation
       in the Amount of $412,408.
b)    Request for Approval of FY 2016-2017 CDBG Grant Administration in the Amount of $100,000.
Item 11

12.   CONSIDERATION OF RESOLUTION NO. 2016-___. (Councilor Rivera, Mayor Gonzales, Councilor Trujillo,
       Councilor Ives and Councilor Dominguez)
       A Resolution Contributing Property and Resources to New Mexico Inter-Faith Housing Community Development
       Corporation for Development of the Santa Fe Arts+Creativity Center Low Income Housing Tax Credit Project
       Pursuant to the Affordable Housing Act. (Alexandra Ladd)
       Item 12

13.  CONSIDERATION OF RESOLUTION NO. 2016-___. (Councilor Dominguez)
       A Resolution Increasing the Property Tax Within the Municipal Boundaries of the City of Santa Fe.
      (Oscar Rodriguez)
      Item 13

14.    Update on Financial Framework. (Oscar Rodriguez)

a)    CONSIDERATION OF RESOLUTION NO. 2016-___: (Councilor Maestas)
       A Resolution Directing the City Manager to Use the Water Enterprise Fund to Repay and/or Refinance
       the Balance of the 2009 Series A and B Water Capital Outlay Bonds, and NMFA Drinking Water Loans
       2 and 4.  

b)    Effect of 2009 Water Utility Debt Refinancing

c)    Effect of Other Debt Refinancing
Item 14

15.    MATTERS FROM THE CITY MANAGER

16.    MATTERS FROM THE CITY ATTORNEY

Executive Session:
In accordance with the New Mexico Open Meetings Act §§10-15-1(H)(7) and (8) NMSA 1978, Discussion Regarding Threatened or Pending Litigation in Which the City of Santa Fe is a Participant, Including, without Limitation, Mediation Under the Dispute Resolution Provision of the Water Resources Agreement  and Other Agreements between the City of Santa Fe, Santa Fe County and Others and the BDD Diversion Structure Issue; and Discussion of the Purchase, Acquisition or Disposal of Real Property or Water Rights by the City of Santa Fe, Including, without Limitation, Consideration of the Process for Subleasing under the Agreement between the City and CenturyLink QC for the Camino de los Montoyas Telecommunications Tower. (Kelley Brennan and Matthew O’Reilly)

17.    MATTERS FROM THE CITY CLERK

18.    COMMUNICATIONS FROM THE GOVERNING BODY

EVENING SESSION – 7:00 P.M.

A.    CALL TO ORDER

B.    PLEDGE OF ALLEGIANCE

C.    SALUTE TO THE NEW MEXICO FLAG

D.    INVOCATION

E.    ROLL CALL

F.    PETITIONS FROM THE FLOOR

G.    APPOINTMENTS

•    Airport Advisory Board
•    Children and Youth Commission
•    Capital Improvements Advisory Committee
•    Sister Cities Committee
•    Santa Fe River Commission
•    Immigration Committee
•    Santa Fe Metropolitan Planning Organization (SFMPO) Transportation Policy Board
Item G

H.    PUBLIC HEARINGS:

1)    Request from Paperbag, LLC for the following:  (Yolanda Y. Vigil)

a)    Pursuant to §60-6B-10 NMSA 1978, a Request for a Waiver of the 300 Foot Location Restriction to
       Allow the Sale of Beer and Wine at Dr. Field Goods Kitchen, Butcher Shop & Bakery, 2860
       Cerrillos Road, #B5 Which is Within 300 Feet of Santa Fe Christian Fellowship, 2860 Cerrillos Road,
       Suite #C5.
b)    If the Waiver of the 300 Foot Location Restriction is Granted, a Request for a Restaurant Liquor License
      (Beer and Wine with On-Premise Consumption Only) to be Located at Dr. Field Goods Kitchen, Butcher
      Shop & Bakery, 2860 Cerrillos Road, #B5.
Item H-1

2)    Request from National Dance Institute of New Mexico (NDI New Mexico) for a Waiver of the 300 Foot
       Location Restriction and Approval to Allow the Dispensing/Consumption of Alcoholic Beverages at the NDI
       Dance Barns, 1140 Alto Street, Which is Within 300 Feet of Aspen Community Magnet School, 450 La
       Madera and La Communidad de los Ninos, 1121 Alto Street.  The Request is for NDI’s Annual Gala to be
       held on Saturday, May 7, 2016 from 4:00 p.m. to 11:00 p.m.  (Yolanda Y. Vigil)
       Item H-2

3)    Request from Meow Wolf for a Waiver of the 300 Foot Location Restriction to Allow the
       Dispensing/Consumption of Beer and Wine at Meow Wolf, 1352 Rufina Circle, Which is Within 300 Feet
       of La Petite Academy, 1361 Rufina Circle. The Request is for the Following Special Events: (Yolanda Y. Vigil)

•    Nicolas Jaar – April 1, April 2 and April 3, 2016; 6:00 p.m. to 1:00 a.m.
•    Community Night – April 8 and April 9, 2016; 6:00 p.m. to 1:00 a.m.
•    B. Dolan, Frankie Cosmos and Deertick – April 11, April 12 and April 13, 2016; 6:00 p.m. to 1:00 a.m.
•    Supersuckers – April 18, 2016; 6:00 p.m. to 1:00 a.m.
Item H-3

4)    CONSIDERATION OF BILL NO. 2016-10:  ADOPTION OF ORDINANCE NO. 2016-___.  (Councilor Lindell)
       An Ordinance Amending Subsection 12-9-3.9 of the Uniform Traffic Ordinance Relating to ADA Accessible
       Parking Violations Requiring a Mandatory Court Appearance. (Noel Correia and Sara Smith)
      Item H-4

5)    CONSIDERATION OF BILL NO. 2016-11:  ADOPTION OF ORDINANCE NO. 2016-___.
       (Councilor Dominguez)
       An Ordinance Amending Subsection 11-12.1 SFCC 1987 to Remove the Provision Permitting Payment to the
       City in Lieu of Taxes from Enterprise Funds; and Removing the Sunset Clause. (Oscar Rodriguez)
       Item H-5

6)    CONSIDERATION OF BILL NO. 2016-12:  ADOPTION OF ORDINANCE NO. 2016-___.
       (Councilor Dominguez)
       An Ordinance Adopting a Municipal Hold Harmless Gross Receipts Tax. (Oscar Rodriguez)
        Item H-6

7)    CONSIDERATION OF BILL NO. 2016-13:  ADOPTION OF ORDINANCE NO. 2016-___.
       (Councilor Dominguez)
       An Ordinance Adopting a Municipal Gross Receipts Tax. (Oscar Rodriguez)
       Item H-7

I.    ADJOURN

Pursuant to the Governing Body Procedural Rules, in the event any agenda items have not been addressed, the meeting should be reconvened at 7:00 p.m., the following day and shall be adjourned not later than 12:00 a.m.  Agenda items, not considered prior to 11:30 p.m., shall be considered when the meeting is reconvened or tabled for a subsequent meeting.

NOTE:   New Mexico law requires the following administrative procedures be followed when conducting “quasi-judicial” hearings.  In a “quasi-judicial” hearing all witnesses must be sworn in, under oath, prior to testimony and will be subject to reasonable cross-examination.  Witnesses have the right to have an attorney present at the hearing.

Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521.

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