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City Council Packet January 13, 2016

REGULAR MEETING OF THE GOVERNING BODY
JANUARY 13, 2016
CITY COUNCIL CHAMBERS

AFTERNOON SESSION – 5:00 P.M.

1.    CALL TO ORDER

2.    PLEDGE OF ALLEGIANCE

3.    SALUTE TO THE NEW MEXICO FLAG

4.    INVOCATION

5.    ROLL CALL

6.    APPROVAL OF AGENDA

7.    APPROVAL OF CONSENT CALENDAR

8.    APPROVAL OF MINUTES  Item 8

•    Regular City Council Meeting – December 9, 2015
•    Special City Council Meeting – December 14, 2015

9.    PRESENTATIONS

10.    CONSENT CALENDAR

a)    Request for Approval of Bid No. 16/01/B – Professional Services Agreement for Tire Repair and Services
       for Environmental Services Division; Quinn Tire, Inc.  (Lawrence Garcia)  Item 10-a
b)    Request for Approval of Bid 16/05/B – Santa Fe Trails Bus Shelters Phase 2 and Agreement Between
       Owner and Contractor; Pro-Fab, Inc.  (Mary MacDonald)  Item 10-b
c)    Request for Approval of Professional Services Agreement – City of Santa Fe Transition Plan for Public
       Right-of-Way Mandated by U.S. Department of Justice and Department of Transportation, Federal
       Highway Administration (RFP #16/10/P); KFH Group, Inc.  (David Chapman)  Item 10-c
d)    Request for Approval of Agreement – Fund 89200 Capital Appropriation Project; State of New Mexico
       Department of Transportation. (David Chapman)  Item 10-d
       (1)    Request for Approval of Budget Increase in the Amount of $25,000.
e)    Cerrillos Road Reconstruction Project Phase IIC, Camino Carlos Rey to Llano Street (CIP #810A).
       (John Romero)  Item 10-e
       (1)    Request for Approval of Budget Increases in the Total Amount of $1,781,935.
       (2)    Request for Approval of Amendment No. 5 to Professional Services Agreement – Construction
               Engineering/Management Services; Parsons Brinckerhoff, Inc.
       (3)    Request for Approval of Bid No. 16/13/B – Construction Agreement Between Owner and
               Contractor; AUI, Inc.
f)    Request for Approval of Procurement Under State Price Agreement – Fairway and Deck Equipment for
      Municipal Recreation Complex (MRC); Deere & Company.  (Jennifer Romero)  Item 10-f
g)    Request for Approval of Request for Proposal (RFP) for Parks and Recreation Master Plan. 
       (Robert Carter)  Item 10-g
h)    Request for Approval of Change Order No. 9 – Santa Fe Reservoirs Infrastructure Improvements
       Construction Contract Alternate A; RMCI, Inc.  (Robert Jorgensen)  Item 10-h
i)    Request for Approval of Notification of Emergency Procurement – Rebuild Engine on Collection Unit
      for Environmental Services Division; Rocky Mountain Cummins.  (Lawrence Garcia)  Item 10-i
j)    Request for Approval of Procurement Under State Price Agreement and Bernalillo County Water
      Utility Authority for Vehicle Maintenance Services Specifications for Environmental; Various Vendors.
      (Lawrence Garcia)  Item 10-j
k)    Request for Approval of Professional Services Agreement – Engineering Services for Paseo Real
       Wastewater Treatment Plant Anaerobic Digester (RFP #16/01/P); HDR Engineering, Inc.
       (Bryan Romero)  Item 10-k
       (1)    Request for Approval of Budget Increase in the Amount of $782,589. 
l)    Request for Approval of Closure of Dr. Richard Engle Tennis Courts Located at the Hospital Water
      Tank, 5 Calle Medico.  (Eric Ulibarri)  Item 10-l
m)   Request for Approval of Memorandum of Understanding – City Sewer Service for Senior Campus
       Property at Caja Del Rio into County Wastewater Collection System; Santa Fe County.
       (Stan Holland)  Item 10-m
n)    Request for Approval of Grant Agreement and Award – Traffic & Criminal Software (TraCS) Project to
       Support Statewide Deployment of Tool and Records for Police Department; State of New Mexico
       Department of Transportation. (Interim Chief Gallagher)  Item 10-n
       (1)    Request for Approval of Budget Increase in the Amount of $100,000. 
o)    Request for Approval of Grant Award and Procurement Under Cooperative Price Agreement –
       Self-Contained Breathing Apparatus (SCBA) Scott Liberty II Air Compressor Trailer for Fire
       Department; MES, Inc.  (Jan Snyder)  Item 10-o
      (1)    Request for Approval of Budget Increase in the Amount of $97,225.60. 
p)    Request for Approval of Public Protection Revolving Equipment Loan – Personal Protection Equipment
       for Fire Department; New Mexico Finance Authority (NMFA).  (Jan Snyder)  Item 10-p
q)    Request for Approval of Professional Services Agreement and Procurement Under State Price
       Agreement – FY 2015/2016 Research and Advisory Services for ITT Department; Info-Tech Research
       Group, Inc.  (Renee Martinez)  Item 10-q
r)    Request for Final Approval of a Lease Agreement for Use of City Property Adjoining 115 E. San
      Francisco Street, Containing Approximately 234 Square Feet, for Placement of Merchandise and
      Displays by Virginia B. Ulibarri and Kimberly C. Ulibarri d/b/a LJS of Santa Fe.  (Matthew O’Reilly)
      (Postponed at December 9, 2015 City Council Meeting)  Item 10-r
s)    CONSIDERATION OF RESOLUTION NO. 2016-___:  (Mayor Gonzales and Councilor Ives)
       A Resolution Repealing Resolution No. 2015-3 Relating to the Open Meetings Act; Adopting the
       State of New Mexico Open Meetings Act by Reference; and Adopting Notice Requirements.
       (Yolanda Y. Vigil)  Item 10-s
t)    CONSIDERATION OF RESOLUTION NO. 2016-___:  (Councilor Bushee, Councilor Ives and
      Councilor Lindell)
      A Resolution to Support Community Efforts to Develop a Grand Unified Trail System (GUTS) that
      Allows Non-Motorized Users to Travel in a Loop Around the City of Santa Fe, Between Popular
      Natural-Surface Trail Networks, and Between the City Center and the Periphery, and Directing City
      Staff to Work with Public and Private Sector Partners to Help Achieve the “GUTS” Vision.
      (Melissa McDonald)  (Postponed at December 9, 2015 City Council Meeting)  Item 10-t
u)    CONSIDERATION OF RESOLUTION NO. 2016-___: (Mayor Gonzales and Councilor Ives)
       A Resolution to Reallocate Funding From the Community Hospital and Health Care Study Group to
       the Sustainable Santa Fe Commission to Pursue the Development of Programs, Policies and Projects
       Within the 25-Year Sustainability Plan that Will Help Improve the Health and Quality of Life of the People
       of Santa Fe; and to Reevaluate the Community Hospital and Health Care Study Group’s Purpose and
       Scope in the Spring of 2016.  (Kate Noble)   Item 10-u
v)    CONSIDERATION OF RESOLUTION NO. 2016-___: (Councilor Dimas, Councilor Ives, Councilor Lindell
      and Councilor Bushee)
      A Resolution Contributing Property and Resources to Santa Fe Community Housing Trust for the
      Development of the Soleras Station Low Income Housing Tax Credit Project Pursuant to the Affordable
      Housing Act.  (Alexandra Ladd)  Item 10-v
w)    CONSIDERATION OF RESOLUTION NO. 2016-___: (Councilor Ives, Councilor Maestas and
       Councilor Bushee)
       A Resolution Donating a Leasehold Interest and Fee Waivers to the Santa Fe Civic Housing Authority
       Pursuant to the Affordable Housing Act, for the Rehabilitation of the Pasa Tiempo Housing Site to
       Maximize Points Awarded Under the LIHTC Application.  (Alexandra Ladd)  Item 10-w
x)    CONSIDERATION OF RESOLUTION NO. 2016-___: (Councilor Ives, Councilor Maestas and
       Councilor Bushee)
       A Resolution Donating a Leasehold Interest and Fee Waivers to the Santa Fe Civic Housing Authority
       Pursuant to the Affordable Housing Act, for the Rehabilitation of the Villa Hermosa Housing Site to
       Maximize Points Awarded Under the LIHTC Application.  (Alexandra Ladd)  Item 10-x
y)    CONSIDERATION OF RESOLUTION NO. 2016-___: (Mayor Gonzales, Councilor Ives and
       Councilor Lindell)
       A Resolution Creating the Santa Fe Film Commission; and Supporting Economic Development and
       Job Creation in Film and Digital Media. (Kate Noble)  Item 10-y

z)    Request to Publish Notice of Public Hearing on February 10, 2016:

(1)    Bill No. 2016-1:  An Ordinance Amending Section 24-2.6 SFCC 1987 to Extend the Truck and
        Other Large Vehicles Traffic Restriction on Jaguar Road from NM 599 (Veterans Memorial
        Highway) to Cerrillos Road.  (Councilor Rivera and Councilor Bushee) (John Romero)  Item 10-z-1

(2)    Bill No. 2016-2:  An Ordinance Amending Section 2-3 SFCC 1987 to Have the Governing Body Set
        the Salary for the Municipal Judge Every Four Years in Conjunction With the Prescribed Term; and
        Providing Guidance on the Level at Which the Salary Shall Be Set.  (Councilor Bushee and
        Councilor Lindell) (Oscar Rodriguez)  Item 10-z-2

(3)    Bill No. 2016-3:  An Ordinance Amending Subsection 1-7.7 SFCC 1987 to Prohibit an Elected
        Official from Accepting Employment with the City of Santa Fe within One (1) Year of Leaving Office.
       (Councilor Lindell) (Zachary Shandler)  Item 10-z-3

(4)    Bill No. 2016-4:  An Ordinance Including a Definition for Alternate Means of Compliance, and
        Amending the Definition of Extreme Hardship; Amending the Requirements for Santa Fe Homes
        Program Rental Units; Amending the Process by Which a Developer of Rental Housing is Allowed
        to Pay a Fee-in-Lieu Instead of Seeking an Alternate Means of Compliance with the Requirements
        of the Santa Fe Homes Program; and Establishing an Effective Date for the Amendments.
        (Mayor Gonzales) (Alexandra Ladd)   Item 10-z-4

(5)    Bill No. 2016-5:  An Ordinance Amending Subsection 7-1.1 SFCC 1987 to Adopt the 2012
        Uniform Swimming Pool, Spa, and Hot Tub Code, the 2012 Uniform Mechanical Code, and the
        2012 Uniform Solar Code; Amending Subsection 7-1.1 SFCC 1987 to Adopt the 2012 Uniform
        Plumbing Code, as Amended by the State of New Mexico and the City of Santa Fe. (Councilor
        Bushee, Councilor Ives and Councilor Rivera) (Michael Purdy)  Item 10-z-5

(6)    Bill No. 2016-6:  An Ordinance Establishing Requirements for Bicycle Parking for New
        Developments, or Those Increasing in Intensity by 25 Percent or More. (Councilor Bushee)
        (Melissa McDonald)   Item 10-z-6

(7)    Bill No. 2016-7 :  An Ordinance Amending the Uniform Traffic Ordinance to Permit Bicycles to
       Treat Stop Signs as Yield Signs if the Right-of-Way is Clear of Other Vehicles or Pedestrians.
        (Councilor Bushee) (Jesse Guillen & Melissa McDonald)   Item 10-z-7

aa)    Request for Approval of Amendment No. 6 to Amended and Restated Railyard Lease and Management
        Agreement – Include Minor Housekeeping Items and Payment Deferrals to Existing Rent Schedule;
        Santa Fe Railyard Community Corporation.  (Robert Siqueiros)  Item 10-aa
bb)    Request for Approval of Findings of Fact and Conclusions of Law for Gerhart Apartments.
        (Kelley Brennan)  Item 10-bb
        (1)    Case No. 2015-57.  Gerhart Apartments General Plan Amendment.
        (2)    Case No. 2015-58. Gerhart Apartments Rezoning to R-21. 

cc)    Request for Approval of City of Santa Fe Comprehensive Annual Financial Report for Fiscal Year Ending
        June 30, 2015, Pursuant to State Audit Rule 2014, 2.2.2.10(J)(3)(d) NMAC by Accounting & Consulting
        Group, LLP.  (Teresita Garcia)  Item 10-cc  
dd)    Request for Approval of Appointment of Precinct Officials for the March 1, 2016 Regular Municipal Election.
         (Yolanda Y. Vigil)  Item 10-dd
        1)    Request for Approval to Extend City Clerk’s Hours on February 23, 2016 from 5:00 p.m. to 9:00 p.m.
               to Allow Precinct Officials to Vote Early for the March 1, 2016 Regular Municipal Election.

11.    Consideration of Resolution No. 2016-___:  (Mayor Gonzales)
        A Resolution in Support of the ‘New Mexico Grown Fresh Fruits and Fresh Vegetables for School Meals
        Program’ State Legislation.  (John Alejandro)  Item 11

12.    Consideration of Resolution No. 2016-___:  (Councilor Lindell and Councilor Bushee)
        A Resolution Opposing Proposed Legislation, House Bill 55 – Amending New Mexico’s Human Rights Act
        to Permit Discrimination Against Persons Based on Sexual Orientation or Gender Identity. (Jesse Guillen)
        Item 12       

13.    Pursuant to Resolution No. 2015-89 – Analysis of the Current Land Development Code as it Relates to Short
        Term Rentals and Recommend Amendments to the Current Short Term Rental Ordinance.  (Lisa Martinez,
         Randy Randall and Noah Berke) (Postponed at December 9, 2015 City Council Meeting)  Item 13
         Updated Information

14.    Pursuant to Resolution No. 2015-97 – Report and Request for Approval of Recommendations on Ways to
         Develop a Water Catchment Program.  (Caryn Grosse)  Item 14

15.    Request for Approval of FY 2015/16 – 2019/20 Capital Improvement Plan for the City of Santa Fe. 
        (Oscar Rodriguez)  Item 15

16.    MATTERS FROM THE CITY MANAGER

17.    MATTERS FROM THE CITY ATTORNEY

Executive Session
In Accordance With the New Mexico Open Meetings Act §§10-15-1(H)(7) and (8) NMSA 1978, Discussion Regarding Threatened or Pending Litigation in Which the City of Santa Fe is a Participant; and Discussion of the Purchase, Acquisition or Disposal of Real Property or Water Rights by the City of Santa Fe. (Kelley Brennan)

18.    MATTERS FROM THE CITY CLERK

19.    COMMUNICATIONS FROM THE GOVERNING BODY


EVENING SESSION – 7:00 P.M.

A.    CALL TO ORDER

B.    PLEDGE OF ALLEGIANCE

C.    SALUTE TO THE NEW MEXICO FLAG

D.    INVOCATION

E.    ROLL CALL

F.    PETITIONS FROM THE FLOOR

G.    APPOINTMENTS  Item G

•    Mayor’s Committee on Disability
•    Capital Improvements Advisory Commission
•    Immigration Committee
•    Santa Fe Regional Juvenile Justice Board
•    Sustainable Santa Fe Commission
•    Library Board
•    Planning Commission
•    Parks and Recreation Commission

H.    PUBLIC HEARINGS:

1)    CONSIDERATION OF BILL NO. 2015-37:  ADOPTION OF ORDINANCE NO. 2016-___.
       (Councilor Maestas)
       An Ordinance Amending Section 24-2.6 SFCC 1987 to Add a Truck and Other Large Vehicles Traffic
       Restriction to East De Vargas Street Between Paseo De Peralta and Canyon Road.  (John Romero)
       (Postponed at December 9, 2015 City Council Meeting)  Item H-1
2)    CONSIDERATION OF BILL NO. 2015-40:  ADOPTION OF ORDINANCE NO. 2016-___.  (Mayor Gonzales) 
       An Ordinance Authorizing the Lease of 29,490 Square Feet of Real Property Located Within a Portion of
       the Northwest Quadrant Adjacent to 786 Calle Mejia as Shown and Delineated on a Survey Entitled,
       "Parking Lease Parcel Exhibit” Prepared by Rick Chatroop, N.M.P.S. No. 110011, Lying Within Projected
       Section 14, T17N, R9E, N.M.P.M., in the City and County of Santa Fe, New Mexico.  (Matthew O’Reilly)
       (Postponed at December 9, 2015 City Council Meeting)  Item H-2

3)    CONSIDERATION OF BILL NO. 2015-41:  ADOPTION OF ORDINANCE NO. 2016-___.  (Councilor Dimas)
       An Ordinance Amending Article IX and Article XII of the Uniform Traffic Ordinance to Establish that All
       Parking Violations are Civil Parking Violations and Subject to Administrative Adjudication and Collection
        by an External Administrative and Collection Agency; and Making Such Other Changes as Are Necessary
        to Meet the Purposes of this Ordinance.  (Noel Correia)  (Postponed at December 9, 2015 City Council
        Meeting)  Item H-3

4)   Case #2015-86.  Appeal by Jennifer and Brent Cline From August 25, 2015 Decision of the Historic
      Districts Review Board Denying Their Exception Request to Use Elastomeric Stucco at Their Property
      at 339 Bishops Lodge Road Located in the Downtown and Eastside Historic District.  (Theresa Gheen)
      (Postponed at December 9, 2015 City Council Meeting)  Item H-4

5)    CONSIDERATION OF BILL NO. 2015-44:  ADOPTION OF ORDINANCE NO. 2016-___.  (Councilor Dimas)
       An Ordinance Relating to the City of Santa Fe Uniform Traffic Ordinance; Creating Section 12-1-5.1 To
       Establish A Definition for “Autocycle”; Amending Section 12-1-37 to Include “Autocycles” in the Definition
       of “Motorcycles”; Amending Section 12-7-6 to Exempt Autocycles From the Helmet Provisions; and
       Creating a New Section 12-7-8.1 to Establish That a Motorcycle Endorsement is not Required for
       Autocycle Operation.  (Jesse Guillen)   Item H-5

6)    CONSIDERATION OF BILL NO. 2015-45:  ADOPTION OF ORDINANCE NO. 2016-___.
       (Councilor Bushee, Councilor Lindell, Councilor Ives and Councilor Maestas)
       An Ordinance Amending the Official Map of Historic Structures to Designate the Santa Fe Airport
       Terminal Building, Located at 121 Aviation Drive, as a City Landmark.  (David Rasch)  Item H-6

7)    CONSIDERATION OF BILL NO. 2015-42:  ADOPTION OF ORDINANCE NO. 2016-___. 
      (Councilor Maestas)
      An Ordinance Amending Subsection 18-10 SFCC 1987 to Rededicate a Portion of the Municipal Gross
      Receipts Tax to Recreational Facilities, and Bike and Pedestrian Pathways and Removing the Provision for
      Allowing the Use of Excess Funds for General Municipal Operations. (Oscar Rodriguez)   Item H-7

I.    ADJOURN
Pursuant to the Governing Body Procedural Rules, in the event any agenda items have not been addressed, the meeting should be reconvened at 7:00 p.m., the following day and shall be adjourned not later than 12:00 a.m.  Agenda items, not considered prior to 11:30 p.m., shall be considered when the meeting is reconvened or tabled for a subsequent meeting.
NOTE:   New Mexico law requires the following administrative procedures be followed when conducting “quasi-judicial” hearings.  In a “quasi-judicial” hearing all witnesses must be sworn in, under oath, prior to testimony and will be subject to reasonable cross-examination.  Witnesses have the right to have an attorney present at the hearing.
Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date.

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