City Council Packet April 29, 2015

REGULAR MEETING OF
THE GOVERNING BODY
APRIL 29, 2015
CITY COUNCIL CHAMBERS

AFTERNOON SESSION – 5:00 P.M.
1.    CALL TO ORDER
2.    PLEDGE OF ALLEGIANCE
3.    SALUTE TO THE NEW MEXICO FLAG
4.    INVOCATION
5.    ROLL CALL
6.    APPROVAL OF AGENDA
7.    APPROVAL OF CONSENT CALENDAR
8.    APPROVAL OF MINUTES:  Reg. City Council Meeting –  April 8, 2015  Item 8
9.    PRESENTATIONS
       a)    Santa Fe High Cheer Team – Class 6A State Spirit Champions.  (5 Minutes)
       b)    April Employee of the Month – Lisa Champlin, Recruiting Officer -- Santa Fe Police Department.
              (5 Minutes)
       c)    Muchas Gracias – Former Planning Commissioners Lisa Bemis, Dan Pava and Tom Spray.
             (5 Minutes)
       d)    Proclamation – Arbor Day; April 24, 2015.  (Richard Thompson) (5 Minutes)
       e)    Invitation to Tourism Celebration on April 30, 2015. (Randy Randall) (5 Minutes)
10.    CONSENT CALENDAR
       a)    Request for Approval of Procurement Under State Price Agreement – Low Voltage Wiring Products
              and Services at DWI Impound Lot at Camino Entrada; ATI Security, Inc.  (LeAnn Valdez)
              (Postponed at April 8, 2015 City Council Meeting)  Item 10a
       b)    Request for Approval of Bid No. 15/15/B – Santa Fe Fire Department Uniforms.  (Jan Snyder)  Item 10b
             •    Capital City Uniforms
             •    LN Curtis & Sons
             •    Neve’s Uniforms
             •    Roadrunner Screen Printers
             •    Santa Fe Screenprinters
      c)    Request for Approval of Bid No. 15/18/B – Professional Services Agreement and Procurement of
             Retread Tires, Tire Casings and Tire Repairs for Environmental Services Division; Circle J Tires.
             (Cindy Padilla and Lawrence Garcia)  Item 10c
      d)    Request for Approval of Bid No. 15/20/B – Genoveva Chavez Community Center Natatorium
             Dehumidification System Remodeling Agreement Between Owner and Contractor and Construction
             Services Agreement; B & D Industries, Inc. in the Amount of $1,172,747.  (Jason Kluck)  Item 10d
      e)    Request for Approval of Professional Services Agreement – Engineering Services for Paseo Real
            Wastewater Treatment Plant Master Plan (RFP #14/40/P); HDR Engineering, Inc. and Approval of
             Budget Transfer and Increase in the Amount of $345,642 in CIP Wastewater Master Plan Fund.
             (Bryan Romero)  Item 10e
      f)     Request for Approval of Procurement Under Cooperative Price Agreement – Six Hundred Thirty-Six
            (636) Ninety-Six Gallon EVR Commercial Refuse Containers for Environmental Services Division;
            Toter, LLC.  (Cindy Padilla and Lawrence Garcia)  Item 10f
     g)    Request for Approval of Procurement Under Cooperative Agreement – Two (2) Compressed Natural
            Gas (CNG) Residential Automated Side-Loading Collection Units for Environmental Services Division;
            Bruckner’s Truck Sales and Approval of Budget Increase in the Amount of $13,006.  (Cindy Padilla
            and Lawrence Garcia)  Item 10g
     h)    Request for Approval of Procurement Under Cooperative Price Agreement – Pavement Roller and Saw
            for Transmission and Distribution at Water Division; Frank’s Supply Company, Inc.  (Michael Moya)
            Item 10h
     i)     Request for Approval of Amendment No. 3 to Capital Improvement Program Agreement Between City
            and Contractor – Construction Services for FY 2013/14 Wastewater Division Publicly Owned Treatment
            Works Repair, Replacement and Extension Contract; TLC Company, Inc. d/b/a TLC Plumbing and Utility.
            (Stan Holland)  Item 10i
      j)    Request for Approval of Amendment No. 1 to Vendor Agreement – Nutrition, Transportation and In-Home
            Support Services for Senior Services Division; North Central New Mexico Economic Development District
            Non-Metro Area Agency on Aging and Approval of Budget Increase in the Amount of $16,000 for a Total of
            $799,461.  (Thomas Vigil)  Item 10j
      k)    Request for Approval Donation of Two (2) Chevrolet Impala Vehicles from City of Santa Fe Police
             Department Fleet to Mesilla Marshal Department in Mesilla, New Mexico.  (Eric Sanchez)  Item 10k
       l)    Request for Approval of OTAB Recommendations for Calendar Year 2015 Grants.  (Randy Randall)
             Item 10l
      m)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Ives)
             A Resolution Directing Staff to Solicit Alternative Ways to Permanently Dispose of Solid Waste
             Generated Within the Santa Fe City Limits.  (Cindy Padilla)  Item 10m
      n)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Ives)
             A Resolution Directing Staff, in the Interest of Water Conservation, to Complete an Inventory of All
             Toilet/Urinals at City Facilities in an Effort to Determine the Need and Cost for Low Flow
             Toilet/Urinal Replacements.  (David Pfeifer)  Item 10n
      o)    CONSIDERATION OF RESOLUTION NO. 2015-____.  (Mayor Gonzales, Councilor Ives and Councilor
             Bushee)
             A Resolution Authorizing the Parks and Recreation Department to Establish a Fee Schedule for Santa
             Fe’s Veterans Who Use the City of Santa Fe Recreation Facilities. (Robert Carter)  Item 10o
      p)    CONSIDERATION OF RESOLUTION NO. 2015-____. (Councilor Rivera)  A Resolution Recognizing the
             City of Santa Fe Water Division’s Commitment to Implement an Asset Management Plan within Three
             Years.  (Rick Carpenter and Alan Hook)  Item 10p
      q)    Report by Independent Auditors on the 2008 Park Bond Audit.  (Oscar Rodriguez) (Informational Only)
             Item 10q
       r)    Report on ITT Data Center and ITT General Controls Follow-up Performance Audit.  (Liza Kerr and
             Renee Martinez)  Item 10r
      s)    Report on the City of Santa Fe to Become a Charter Member of the Rio Grande Wildfire and Water
             Source Protection Collaborative Program.  (Rick Carpenter)  Item 10s
      t)    Pilot Project Update – Green Colored Pavement Markings in Bicycle Lanes at High-Risk Intersections
            Within the City of Santa Fe.  (John Romero) (Informational Only) Item 10t
     u)    Request for Approval of Professional Services Agreement – Genoveva Chavez Community Center
            Reroofing; Cooperative Education Services (CES)/Progressive Roofing and Hays Plumbing & Heating and
            Approval of Budget Increase in the Amount of $249,809.68 for CES/Progressive and $256,909.20 for
            Hays Plumbing & Heating.  (Robert Montoya)  Item 10u
      v)    Request for Approval of Addendum to Agreement, Exempt Procurement, Maintenance and Support –
            Maintain Component, Tags and Security Gates for Santa Fe Public Library Division in an Amount to
            Exceed $50,000; Bibliotheca, LLC.  (Patricia Hodapp)  Item 10v
11.    Pursuant to Resolution No. 2015-1, 60 Day Report on the Findings and Recommendations, Including the Fiscal
        Impact for Establishing and Maintaining Community Protection Initiative Program. (Andres Mercado)  (Postponed
        at April 8, 2015 City Council Meeting)  Item 11
12.    Request for Approval of Selection of CIGNA as the Carrier for City of Santa Fe Health Plans.  (Sandra Perez
        and Robert Rodarte)  Item 12
        a)    RFP 15/24/P – Third Party Administration for Self-Funded Employee Medical Plan.
        b)    RFP 15/25/P – Dental Benefit Plan.
13.    Request for Approval of Agreement – 2014/15 Union/Management Negotiations; Santa Fe Police Officers’
        Association.  (Police Chief Eric Garcia)  Item 13
14.    Report on Amended Santa Fe Homes Program Pricing Schedule That is Amended Pursuant to the 2015 Income
        Figures Released by HUD.  (Alexandra Ladd)  Item 14
15.    CONSIDERATION OF RESOLUTION NO. 2015-____.  (Mayor Gonzales)
        A Resolution Requesting That the U.S. Department of Agriculture and the U.S. Department of Health and Human
        Services Adopt in Full the Scientific Report of the 2015 Dietary Guidelines Advisory Committee.  (John Alejandro)
        Item 15
16.    CONSIDERATION OF RESOLUTION NO. 2015-____.  (Councilor Dominguez) 
        A Resolution Directing Staff to Conduct a Comprehensive Review of the 2008 Bond Projects Including
        Modifications, Allocation and Reallocation of Bond Funds, Completion of Projects and Procedures Used;
        Requiring a Report to the Governing Body. (Oscar Rodriguez)  Item 16
17.    MATTERS FROM THE CITY MANAGER
18.    MATTERS FROM THE CITY ATTORNEY
         Executive Session
         In Accordance With the New Mexico Open Meetings Act: §10-15-1(H)(7) NMSA 1978, Discussion Regarding
        Threatened or Pending Litigation in Which the City of Santa Fe is or May Become a Participant; and
        §10-15-1(H)(2) & (5) NMSA 1978, Discussion Regarding Limited Personnel Matters and/or Discussion of
        Bargaining Strategy Preliminary to Collective Bargaining Negotiations, Memorandum of Understanding with
        AFSCME Local 3999.  
19.    Action Regarding Threatened or Pending Litigation.
20.    Action Regarding Limited Personnel Matters, and/or Discussion of Bargaining Strategy Preliminary to Collective
        Bargaining Negotiations; Memorandum Of Understanding With AFSCME Local 3999.
21.    MATTERS FROM THE CITY CLERK
22.    COMMUNICATIONS FROM THE GOVERNING BODY

EVENING SESSION – 7:00 P.M.
A.    CALL TO ORDER
B.    PLEDGE OF ALLEGIANCE
C.    SALUTE TO THE NEW MEXICO FLAG
D.    INVOCATION
E.    ROLL CALL
F.    PETITIONS FROM THE FLOOR
G.    APPOINTMENTS
        •    Community Hospital and Health Care Study Group  Item G
H.    PUBLIC HEARINGS:
       1)    Request from IRI Consultants for a Waiver of the 300 Foot Location Restriction and Approval to Allow
              the Dispensing/Consumption of Beer and Wine at Mountain Trails Gallery, 200 Old Santa Fe Trail,
              Which is Within 300 Feet of The Loretto Chapel, 207 Old Santa Fe Trail, Where Mass is Held by the
              Church of Antioch at Santa Fe.  The Request is for a  Reception to be Held on Thursday, April 30, 2015
              from 5:00 p.m. to 7:00 p.m.  (Yolanda Y. Vigil)  Item H1
       2)    Request from the Elks BPOE Lodge #460 for a Waiver of the 300 Foot Location Restriction and Approval
              to Allow the Dispensing/Consumption of Beer and Wine at the Elks Lodge (Outdoor Patio), 1615 Old
              Pecos Trail, Which is Within 300 Feet of the Christ Lutheran Church, 1701 Arroyo Chamiso.  The Request
              is for a Benefit Car Show to be Held on Saturday, May 16, 2015 from 9:00 a.m. to 4:00 p.m.
              (Yolanda Y. Vigil)  Item H2
       3)    Request from Plum Studio for a Waiver of the 300 Foot Location Restriction and Approval to Allow the
              Dispensing/Consumption of Alcoholic Beverages at The Inn of the Five Graces, 150 East DeVargas
              Street, Which is Within 300 Feet of San Miguel Mission, 401 Old Santa Fe Trail.  The Request is for a
              Wedding to be Held on Sunday, May 3, 2015 from 4:00 p.m. to 12:00 a.m.  (Yolanda Y. Vigil)  Item H3
       4)    Requst from Danuta, Inc. for a Waiver of the 300 Foot Location Restriction and Approval to Allow the
              Dispensing/Consumption of Champagne and Wine at Danuta Gallery, 227A East Palace Avenue, Which
              is Within 300 Fee of The Church of the Holy Faith, 311 East Palace Avenue.  The Request is for
             Danuta Gallery’s Grand Opening to be Held on Friday, May 22, 2015 from 5:00 p.m. to 8:00 p.m.
             (Yolanda Y. Vigil)  Item H4
      5)    CONSIDERATION OF BILL NO. 2015-12:  ADOPTION OF ORDINANCE NO. 2015-___.  (Councilor Ives,
             Councilor Lindell and Councilor Rivera)
             An Ordinance Relating to the Single-Use Carryout Bag Ordinance, Section 21-8 SFCC 1987; Amending
             Subsection 21-8.1 to Modify the Legislative Findings Related to Paper Grocery Bags; Amending Subsection
             21-8.4 to Establish the Requirement that Retail Establishments Collect an Environmental Service Fee for
             Each Paper Grocery Bag Provided to Customers; Amending Subsection 21-8.6 to Establish a 60 Day
             Implementation Period; and Making Such Other Changes as are Necessary to Carry Out the Purpose of
             this Ordinance.  (John Alejandro)  Item H5
      6)    CONSIDERATION OF RESOLUTION NO. 2015-____.  (Councilor Dominguez, Councilor Rivera,
             Councilor Dimas, Councilor Ives and Councilor Bushee)
             A Resolution Directing Staff to Propose an Operational Plan and Programming Options for the Establishment
             of a Teen Center that Would Benefit the Youth of Santa Fe.  (Chris Sanchez) Item H6
      7)    CONSIDERATION OF BILL NO. 2015-11:  ADOPTION OF ORDINANCE NO. 2015-___.  (Councilor Maestas
             and Councilor Ives)
             An Ordinance Amending Section 2-22 SFCC 1987 to Rename the “Internal Audit Department” the “Audit,
             Accountability and Performance Management Department”; Establish a Position of a Fraud Auditor to
             Investigate Fraud, Waste and Abuse Allegations; and Make Such Other Changes as are Necessary to
             Clarify Certain Provisions of the Accountability and Performance Management Ordinance.  (Liza Kerr and
             Kelley Brennan)  Item H7
      8)    Case #2014-91 & Case #2014-92 - Consolidated Appeals.  Allen Jahner (Applicant Appellant) and Old
             Santa Fe Association (Organization Appellant) Both Appeal the September 9, 2014 Decision of the Historic
             Districts Review Board (HDRB) in Case #H-11-105 Approving the Application with Conditions at 237 & 239
             East de Vargas Street Located in the Downtown and Eastside Historic District.  (David Rasch and Zachary
             Shandler) (Postponed at April 8, 2015 City Council Meeting) (Withdrawn by Appellants – No
             Action Required)

I.    ADJOURN
Pursuant to the Governing Body Procedural Rules, in the event any agenda items have not been addressed, the meeting should be reconvened at 7:00 p.m., the following day and shall be adjourned not later than 12:00 a.m.  Agenda items, not considered prior to 11:30 p.m., shall be considered when the meeting is reconvened or tabled for a subsequent meeting.
NOTE:   New Mexico law requires the following administrative procedures be followed when conducting “quasi-judicial” hearings.  In a “quasi-judicial” hearing all witnesses must be sworn in, under oath, prior to testimony and will be subject to reasonable cross-examination.  Witnesses have the right to have an attorney present at the hearing.  Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date.

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