Doing Business with the City

Share Print Page

Business Ombudsman's Office

The Business Ombudsman’s Office is the hub for business services in Santa Fe. It was created by the SF Economic Development Division to stimulate the growth of local businesses, assist entrepreneurs and assist with the relocation of businesses to Santa Fe. It is a matchmaking service dedicated to making government work by providing business services that meet the business persons' needs and schedule.

Services

Permitting Services, Business Licensing, Sign Permits, State Regulatory Information, Business Application Assistance, Start-Up Services, Incentives and Financing Information, Location Assistance, Marketing Information and Mentorship.

Economic Development Bids and RFPs

Businesses and non-profits are key partners in developing Santa Fe’s economy. Each year, we issue a request for proposals (RFP) for economic development services and projects which will improve the local economy.

If you have a great program or project that can’t wait, the City of Santa Fe’s Economic Development Division is always accepting unsolicited proposals.  NOTE: Due to the current budgetary constraints, as of September, 2009 Unsolicited Proposals will no longer be accepted until further notice.

City-Wide Bids and RFPs

See a complete list of the all City Bid and Contract Opportunities here.

Apply for a Business License

The City of Santa Fe licenses businesses located within the City limits or doing business in the City.   The City issues several types of business licenses.  Among the two most common business licenses the city issues are a standard commercial business license and a home based business license.  Business licenses are issued for a business by location. So, if you have a business with multiple locations, you will be required to have multiple business licenses. The process is different for each type of license.  A standard commercial business license is issued to a business that rents or owns commercial space while a home based business license is issued to a business which is located at your residence.

Download, print and review the Business Registration/License Application here or pickup a Business Registration/License Application packet at City Hall, 200 Lincoln Avenue, Room 124.

Commercial Business License

Obtaining a standard commercial business license is a two step process unless you are located outside of the City.  For an out of City business license you only have to submit your business registration application with your fee. The first part of the process is to get your Certificate of Occupancy and the second part is to register your business.  

Certificate of Occupancy.  Before you begin, please ensure that you have all your required state permits (if necessary) before you complete the Commercial Certificate of Occupancy Application.  For example, if you are a restaurant you must have your food establishment permit.  The NM Environment Department issues the Food Establishment Permit.  Next, please complete the Certificate of Occupancy Commercial Application.  Download the commercial CO application below:

Certificate of Occupancy Commercial Application

The Certificate of Occupancy (CO) is approved and reviewed by the Inspections and Enforcement Division of the Land Use Department.  Please submit your completed CO application to the Inspections and Enforcement Division which is located in the basement of City Hall (200 Lincoln Avenue).   Your application will be reviewed to ensure the location is properly zoned and a building inspection may also be required.  The Inspections and Enforcement Division will determine whether a building inspection is required upon review of your application.   If required, they will schedule a zoning inspection.   The key contact at the Inspections and Enforcement Division is Georgia Urioste.  If you have any questions, please contact Georgia Urioste at (505) 955-6980 or email her at gcurioste@santafenm.gov.

 The next step to getting your Certificate of Occupancy is for a fire inspection to be completed by the Fire Marshall. Once you submit your Commercial Certificate of Occupancy application, you can contact the Fire Marshall at 955-3310 and they will schedule a fire inspection.  The cost for a fire inspection is from $75,00 to $300.00 and is determined by square footage.  The costs are listed below;

            Business Locations of up to 3,000 square feet                   $  75.00

            Business Locations of 3,001 to 6,000 square feet               $150.00

            Business Locations of 6,001 to 9,000 square feet               $200.00

            Business Locations of 9,001 to 12,000 square feet             $250.00

            Business Locations of 12,001 square feet or more              $300.00

 Please ensure that your business is set-up and is ready to operate before scheduling a fire inspection.  For example, if you own a retail business, the fixtures, furniture and egress signs should be in place before you contact the Fire Marshall’s office. The Fire Marshall will provide you information on what you need to accomplish when you schedule your fire inspection.  Once your fire inspection has been completed, you are ready to register your business.  The inspector will provide you a copy of the completed fire inspection, please bring that form when you register your business.

Business Registration.  The final step in obtaining your business license is to complete and submit the Business Registration Application.  The cost for registering your business is $35.00 per calendar year. In order to complete the Business Registration Application, you will need a CRS Number (New Mexico Business Tax Identification Number) and a Federal Employee Identification Number (FEIN).  An FEIN number is only required if you have employees. 

If you do not have a CRS number you can obtain this number by going to the New Mexico Taxation and Revenue Department website (www.state.nm.us/tax).  You can also go to a NM Taxation and Revenue field office or come to City Hall and complete a CRS application and you will be issued a CRS number.

In order to receive a Federal Employee identification Number, you will have to the contact the Internal Revenue Service and submit an application.  You can contact the IRS at www.irs.gov.

Now you are ready to complete your business registration application.  You can download the application below:

            Business Registration Application

Once the business registration application is completed, please submit the completed application to the Finance Department in Accounts Receivables.  Accounts Receivables is located in the first floor of City Hall (200 Lincoln Avenue). Upon review and approval, Accounts Receivables will issue your City of Santa Fe Commercial Business License. If you have any questions, you may contact Accounts Receivable at (505) 955-6551.

The Business Ombudsman Office can also answer questions and will be happy to provide you technical assistance in completing your Certificate of Occupancy Application and your Business Registration.  Please contact Fabian Trujillo at 505-955-6912 to set-up an appointment for personalized assistance.

Home Based Business License

A home based business license is issued to businesses who are conducting business from their residence.  Acquiring a business license for a home based business is also a two-step process. The first step requires obtaining a certificate of occupancy (CO) and the second step in the process is to register your business.    You can follow the process below to get your Home Based Certificate of Occupancy application reviewed and approved.  To register your business, please follow the business registration process outlined for a commercial business. 

Home Based Certificate of Occupancy Application. There are two types home based business applications, one with no clientele or employees and an application for home based businesses with customers or employees.  A home based business cannot occupy more than 25% of the square footage of the residence or of all of the buildings located at the residence.

Home Based Certificate of Occupancy with no clientele or employees.   Next, please complete the Certificate of Occupancy Application.  Complete the highlighted areas of the application. You may download the application below:

             Home Based Certificate of Occupancy Application

In addition to the application, you will need the following documents to accompany the completed application: 

  1. Letter of Application.  The letter of application should describe the kind of home based business and the function.  You may download  the following example: Letter of Application.

2.     Sketch of floor plan.  The floor plan should depict the interior of the residence or outside buildings.  The plan should indicate the location of the home based business office and its square footage.  

3.     Location Map (You can get this from Google Earth).  The location or vicinity map will identify the property location.  This map can also be located in the phone book or Horton map book.

Please submit your completed CO application to the Inspections and Enforcement Division which is located in the basement of City Hall (200 Lincoln Avenue).   A Home Based CO with no customers or employees does not usually require a fire inspection nor a building inspection.  The Inspections and Enforcement Division will advise you if you will need a building inspection upon review of your application.

Home Based Certificate of Occupancy with customers and/or employees.  Please complete the Certificate of Occupancy Application.  Complete the highlighted areas of the application. You may download the application below:

 Home Based Certificate of Occupancy Application with Clientele and/or Employees.

In addition to the application, you will need the following documents to accompany the completed application: 

  1. Letter of Application.  The letter of application should describe the kind of home based business and the function.  You may download the an the following example: Letter of Application.

2.     Sketch of floor plan.  The floor plan should depict the interior of the residence or outside buildings.  The plan should indicate the location of the home based business office and its square footage.  

3.     Location Map (You can get this from Google Earth).  The location or vicinity map will identify the property location.  This map can also be located in the phone book or Horton map book.

  1. Notice of application.  A notice of your application must be sent to all residences and/or property owners within 150 feet of your residence and to nearby neighborhood associations.  (Please see Additional Information in the application for the requirement for sending out the notice of application).  A copy of the notice along with copies of the return receipts must be submitted with the application.
  2. Parking spaces.  The number of parking spaces will be determined by the type of business and number of employees and clientele.
  3. ADA  requirements may be added for clientele visitation to business premises.

Please submit your completed CO application to the Inspections and Enforcement Division which is located in the basement of City Hall (200 Lincoln Avenue).   The next step to getting your Certificate of Occupancy is for a fire inspection to be completed by the Fire Marshall. Once you submit your Home Based Certificate of Occupancy application is reviewed and approved, you can contact the Fire Marshall at 955-3310 and they will schedule a fire inspection.  The cost for a fire inspection is $25.00.  Once your fire inspection has been completed, you are ready to register your business.  The inspector will provide you a copy of the completed fire inspection, please bring that form when you register your business.  You can follow the same process for registering a business with a commercial location.  The cost will be $35.00.

 The Business Ombudsman Office can also answer questions and will be happy to provide you technical assistance in completing your Home Based Certificate of Occupancy Application and your Business Registration.  Please contact Fabian Trujillo at 505-955-6912 to set-up an appointment for personalized assistance.

You Are Now Leaving The City of Santa Fe Website

Links to external, or third party web sites, are provided solely for visitors' convenience. Following links to other sites is done so at your own risk and the owners of this Website accept no liability for any linked sites or their content.

Any link from the our site to an external web site does not imply that we endorse or accept any responsibility for its use. It is important for users to take necessary precautions, especially to ensure appropriate safety from viruses, worms, trojans and other potentially destructive items. Users should review the privacy policies of external web sites and other terms of use to learn more about what, why and how they collect and use any personally identifiable information.

 

Open Alert